Invoice Management Software

Touchless Invoices Processing

Never manually type in another invoice. Optical Character Recognition (OCR) technology eliminates slow invoice data entry. Layers of machine learning and managed services improve the performance of future invoices.

1. Invoices are scanned into the system
2. Details are automatically extracted and pre-populated both the header and line level
3. With Tipalti managed service you can be sure that data is captured accurately
4. After customer review, Tipalti intelligently recognises any of your override changes and applies that logic to future invoices

Coding & Approval Prediction

Tipalti uses smart logic and machine learning for to predict invoice data. Business rules assign bill approvers, bill level coding such as VAT coding, departments and accounts/GL-codes, and payer entity.

• Save time and improve efficiency with touchless straight-through processing
• Minimise delays in obtaining approvals

Automated PO Matching

Ready to streamline purchasing policies? You can configure rules to determine if inbound invoices should be matched based on your company’s policies. All rules are customised to align with your company’s needs.

• 2-way (invoice and PO) and 3-way (invoice, PO and delivery receipt) matching for headers and line levels and easily handles mismatches with tolerance ranges
• If an invoice can’t be auto-matched based on the tolerance thresholds, you can define additional exception approvals

Efficient Multi-Tier Approvals

Tipalti allows for unlimited invoice approvers and configurable workflows through the AP Hub to strengthen your internal controls. Eliminate the lengthy process of manually chasing down approvers for their signoff.

• Automated routing emails for in-mail or online approval
• Approvers can view invoices that are pending review, awaiting AP action, or payment, as well as outstanding invoices
• Invite new suppliers to register on the Supplier Hub directly from the approval email

Unified with Payment Processing

Any system can handle a single bill, but what happens when you have dozens or even hundreds of invoices to process? Whether you’re paying multiple invoices in a single workflow or in batch, Tipalti can handle it.

• Easily group invoices for payment regardless of who they’re from or what payment method they’re using
• Automatically separate approvals for invoices and the actual movement of cash to enforce segregation of duties
• Supplier payments are automatically held if adequate funds aren’t available
• Flexibility to put on-hold specific invoices from payment batches for paying them later

Automated Supplier Communications

What do accounts payable teams hate the most? Requests from suppliers about payment status. Automated communications ensure suppliers are informed throughout every step of the invoice and payment process—from invoice receipt, to approval, and payment.

• Status notifications via email and online self-service access to invoice and payment history drastically cuts AP time spent on inquiries and resolution
• Boost productivity and reduce overall invoice processing costs

Seamless, Real-Time Reconciliation & ERP Integration

Because invoices are tied to the actual payment process, Tipalti delivers real-time payment reconciliation directly to your ERP after payments are made, without any need for finance to tie together countless spreadsheets.

• Faster, more accurate visibility drives better business decisions
• Audit trails maintain a deep history of user and supplier activity