Invoice Management & Bill Processing System
Complete, integrated processing for accounts payable
- Capture supplier invoices via email or web portal
- Eliminate data entry with OCR and advanced data extraction
- Match POs to invoices and receipts
- Route approvals intelligently
- Schedule batch invoices for payment
The new invoice text recognition feature and the overall AP software has been really valuable for our finance organisation.
Jennifer Gastorf
VP and COO at TradeHelm
Effortless Invoice Import
Submitting bills is super easy for your suppliers. To centralise invoice receipt, suppliers can submit invoices through email or upload directly to their secure portal and track their progress. All invoices and their complete lifecycle, from invoice receipt to payment execution through to reconciliation, can be managed and reviewed in the Tipalti AP Hub.
- Email directly to your accounts payable alias
- Upload directly from the Supplier Hub
- AP staff can also upload from the AP Hub
- Duplicate invoice protection alerts you if the bill looks familiar
Touchless Invoices Processing
Never key in another invoice. Optical Character Recognition (OCR) technology eliminates tedious invoice data entry. Layers of machine learning and managed services improve the performance of future invoices.
- Invoices are scanned into the system
- Details are automatically extracted and pre-populated both the header and line level
- With Tipalti managed service you can be sure that data is captured accurately
- After customer review, Tipalti intelligently recognises any of your override changes and applies that logic to future invoices
Coding & Approval Prediction
Tipalti uses smart logic and machine learning for additional bill data prediction. Business rules assign bill approvers, bill level coding such as VAT coding, departments and accounts/GL-codes, and payer entity.
- Save time and improve efficiency with touchless straight-through processing
- Minimise delays in obtaining approvals
Automated PO Matching
Ready to streamline purchasing policies? You can configure rules to determine if inbound invoices should be matched based on your company’s policies. All rules are customised to align with your company’s needs.
- 2-way (invoice and PO) and 3-way (invoice, PO and delivery receipt) matching for headers and line levels and easily handles mismatches with tolerance ranges
- If an invoice can’t be auto-matched based on the tolerance thresholds, you can define additional exception approvals
Efficient Multi-Tier Approvals
Tipalti allows for unlimited invoice approvers and configurable workflows through the AP Hub to strengthen your internal controls. Eliminate the lengthy process of manually chasing down approvers for their signoff.
- Automated routing emails for in-mail or online approval
- Approvers can view invoices that are pending review, awaiting AP action, or payment, as well as outstanding invoices
- Invite new suppliers to register on the Supplier Hub directly from the approval email
Unified with Payment Processing
Any system can handle a single bill, but what happens when you have dozens or even hundreds of invoices to process? Whether you’re paying multiple invoices in a single workflow or in batch, Tipalti can handle it.
- Easily group invoices for payment regardless of who they’re from or what payment method they’re using
- Automatically separate approvals for invoices and the actual movement of cash to enforce segregation of duties
- Supplier payments are automatically held if adequate funds aren’t available
- Flexibility to put on-hold specific invoices from payment batches for paying them later
Automated Supplier Communications
What do accounts payable teams hate the most? Requests from suppliers about payment status. Automated communications ensure suppliers are informed throughout every step of the invoice and payment process—from invoice receipt, to approval, and payment.
- Status notifications via email and online self-service access to invoice and payment history drastically cuts AP time spent on inquiries and resolution
- Boost productivity and reduce overall invoice processing costs
Seamless, Real-Time Reconciliation & ERP Integration
Because invoices are tied to the actual payment process, Tipalti delivers real-time payment reconciliation directly to your ERP after payments are made, without any need for finance to tie together countless spreadsheets.
- Faster, more accurate visibility drives better business decisions
- Audit trails maintain a deep history of user and supplier activity
Innovation and efficiency come built-in
Tipalti offers the most comprehensive payables technology to help your business streamline, simplify, and evolve.
Invoice Management
Ditch the busy work with touchless invoice processing with smart OCR. Advanced approvals with AI streamlines the approval process and minimises delays.
Supplier Management
Effortlessly onboard vendors with a multilingual, self-service portal that’s brandable. Plus, give suppliers a real-time view of payment and invoice status.
PO Management
Manage spend all in one place. Streamline purchase requests, PO’s, approvals, and vendors with budget visibility to make informed decisions.
PO Matching
Eliminate overspending and strengthen financial controls with automated 2-way and 3-way matching and enjoy a frictionless approval cycle.
Global Payments
Send payments in 120 currencies in 196 countries through six unique payment methods.
Multi-Entity
Manage unique payables workflows and centralise AP for subsidiaries and entities within a single instance.
Currency Management
Save time and money on FX conversion payouts with highly competitive exchange rates.
Tax Compliance
Take the headaches out of collecting and validating VAT tax information.
Payment Reconciliation
Speed up financial close by 25%+ by synching and reconciling multi-entity payables data with ERP and Accounting systems.
Financial Controls
Enterprise-grade financial controls: Fraud, tax, regulatory, audit, spend and cash flow.
Self-Billing Module
Simplify self-billing processes with automated invoice creation and submission while ensuring global regulatory compliance.
Fraud Detection
Tipaliti Detect lets you proactively identify payee fraud risk and maintain a full audit trail.
Secure Cloud
Rest assured that data is collected, stored, and transmitted securely in the cloud. Tipalti is SSAE 18 and ISAE 3402 SOC 1 Type II and, SOC 2 Type I certified, and GDPR Compliant.
ERP Integration
Best-in-class integration with your existing ERP and accounting systems and sync invoices, suppliers, payments and purchase orders.
Simplify Performance-to-Pay
Easily sync data from marketplace platforms and tie performance analytics to pay partners.
Payments API
Integrate any system through our highly secure API that offers full-featured interfaces.
Artificial Intelligence/Tipalti Pi
Take advantage of proactive, smarter processes for the entire payables operation as well as greater efficiency and risk mitigation.
