Invoice Management & Bill Processing System
Complete, integrated processing for accounts payable
- Capture supplier invoices via email or web portal
- Eliminate data entry with OCR and advanced data extraction
- Match POs to invoices and receipts
- Route approvals intelligently
- Schedule batch invoices for payment
Effortless Invoice Import
Submitting bills is simple and easy for your suppliers. To centralise invoice receipt, suppliers can submit invoices via email or upload them directly to your secure portal and track their progress. Approvers can make more informed decisions with documents like vendor contracts and proof of work being attached to each invoice. The complete invoice lifecycle, from payment execution to reconciliation, can be managed and reviewed in the Tipalti AP Hub.
- Email invoices to the AP Hub directly
- Suppliers can upload invoices themselves to the Supplier Hub
- AP staff can upload received invoices via the AP hub
- Easily attach relevant documents to an invoice from within the AP Hub
- Prevent double payment with duplicate invoice protection notifications
Touchless Invoices Processing
Never key in another invoice. Optical Character Recognition (OCR) technology eliminates tedious invoice data entry. Additional layers of machine learning and managed services ensure the processing of future invoices continues to improve.
- Invoices are scanned into the system
- Details are automatically extracted and pre-populated both the header and line level
- After manual review, Tipalti intelligently recognises your changes and applies that logic to future invoices
- A second layer of invoice data extraction after OCR ensures invoice data is accurately captured
Coding & Approval Prediction
Tipalti uses smart logic and machine learning for additional bill data prediction. Business rules assign bill approvers, bill level coding such as departments and accounts, and payer entity.
- Save time and improve efficiency with touchless straight-through processing
- Minimize delays in obtaining approvals
Built-in Communication Hub
Mobile-friendly messaging and file upload capabilities allow AP teams and business approvers to communicate and resolve issues quickly. Accelerate invoice processing times by communicating directly via the AP Hub and approval emails. By attaching documents to each invoice, such as vendor contracts and proof of work, approvers can make faster informed decisions.
- Send messages and tag approvers within each invoice
- Reply to messages directly from approval emails without logging into the AP Hub
- Trigger email notifications to users tagged to invoices
- Attach relevant documents to an invoice from the AP Hub
Automated PO Matching
Streamline purchasing policies by configuring rules to determine whether inbound invoices should or shouldn’t be matched. All rules are customisable to align with your company’s requirements.
- Utilise 2-way and 3-way matching for header and line level invoice data
- Manage tolerance ranges to determine how mismatches are handled
- Define additional exception approvals for unmatched invoices
Unified with Payment Processing
Many AP solutions can manage a single invoice, but Tipalti allows you to simply process hundreds of invoices in a single workflow or batch.
- Easily group invoices for payment regardless of who they’re from or what payment method they’re using
- Automatically separate approvals for invoices and the movement of cash to enforce segregation of duties
- Automatically hold supplier payments if adequate funds aren’t available
- Easily put invoices on hold from payment batches and pay them later as required
Automated Supplier Communications
Save your accounts payable teams from getting inundated by supplier enquiries. Automated communications ensure suppliers are informed throughout every step of the invoice and payment process – from invoice receipt, to approval, and payment.
- Status notifications via email and the online supplier hub drastically cuts AP time spent on enquiries and resolution
- Boost team productivity and reduce overall invoice processing costs
Innovation and efficiency come built-in
Tipalti offers the most comprehensive payables technology to help your business streamline, simplify, and evolve.
Let’s get more productive
Schedule a demo today and learn how you can take control of your payables.