Invoice Management & Bill Processing System

Never key in another invoice. Optical Character Recognition (OCR) technology eliminates tedious invoice data entry. Additional layers of machine learning and managed services ensure the processing of future invoices continues to improve.

• Invoices are scanned into the system
• Details are automatically extracted and pre-populated both the header and line level
• After manual review, Tipalti intelligently recognises your changes and applies that logic to future invoices
• A second layer of invoice data extraction after OCR ensures invoice data is accurately captured

Tipalti uses smart logic and machine learning for additional bill data prediction. Business rules assign bill approvers, bill level coding such as departments and accounts, and payer entity.

• Save time and improve efficiency with touchless straight-through processing
• Minimize delays in obtaining approvals

Mobile-friendly messaging and file upload capabilities allow AP teams and business approvers to communicate and resolve issues quickly. Accelerate invoice processing times by communicating directly via the Tipalti Hub and approval emails. By attaching documents to each invoice, such as vendor contracts and proof of work, approvers can make faster informed decisions.

• Send messages and tag approvers within each invoice
• Reply to messages directly from approval emails without logging into the Tipalti Hub
• Trigger email notifications to users tagged to invoices
• Attach relevant documents to an invoice from the Tipalti Hub

Streamline purchasing policies by configuring rules to determine whether inbound invoices should or shouldn’t be matched. All rules are customisable to align with your company’s requirements.

• Utilise 2-way and 3-way matching for header and line level invoice data
• Manage tolerance ranges to determine how mismatches are handled
• Define additional exception approvals for unmatched invoices

Many AP solutions can manage a single invoice, but Tipalti allows you to simply process hundreds of invoices in a single workflow or batch.

• Easily group invoices for payment regardless of who they’re from or what payment method they’re using
• Automatically separate approvals for invoices and the movement of cash to enforce segregation of duties
• Automatically hold supplier payments if adequate funds aren’t available
• Easily put invoices on hold from payment batches and pay them later as required

Save your accounts payable teams from getting inundated by supplier enquiries. Automated communications ensure suppliers are informed throughout every step of the invoice and payment process – from invoice receipt, to approval, and payment.

• Status notifications via email and the online supplier hub drastically cuts AP time spent on enquiries and resolution
• Boost team productivity and reduce overall invoice processing costs

Tipalti delivers real-time payment reconciliation directly to your ERP system after payments are made, eliminating the need for finance to manually reconcile multiple spreadsheets.

• Gain faster, more accurate visibility in to payment data and drive better business decisions
• Maintain a deep history of user and supplier activity with accessible, electronic audit trails