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Invoice Management & Bill Processing System

Complete, integrated processing for accounts payable

  • Capture supplier invoices via email or web portal
  • Eliminate data entry with OCR and advanced data extraction
  • Match POs to invoices and receipts
  • Route approvals intelligently
  • Schedule batch invoices for payment
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Accounts Payable Automation

Revamp your legacy invoice process with automated invoice capture, approvals, payments, and reconciliation in a single end-to-end AP platform to boost efficiency and standardization. This is REAL AP Automation done right. Tipalti doesn’t end with invoice processing. It enables full payment and reconciliation processes to complete the complex, manual business cycle.

WATCH THE VIDEO
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The new invoice text recognition feature and the overall AP software has been really valuable for our finance organization.

Jennifer Gastorf

VP and COO at TradeHelm

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Effortless Invoice Import

Submitting bills is super easy for your suppliers. To centralize invoice receipt, suppliers can submit invoices through email or upload directly to their secure portal and track their progress. All invoices and their complete lifecycle, from payment execution through to reconciliation, can be managed and reviewed in the Tipalti AP Hub.

  • Email directly to your accounts payable alias
  • Upload directly from the Supplier Hub
  • AP staff can also upload from the AP Hub
  • Duplicate invoice protection alerts you if the bill looks familiar
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Built-In OCR Scanning

Never key in another invoice. Optical Character Recognition (OCR) technology eliminates tedious invoice data entry. With layers of machine learning intelligence, constantly improves performance for future invoices.

  1. Invoices are scanned into the system.
  2. Details are automatically extracted and pre-populated.
  3. After manual review, Tipalti intelligently recognizes any of your override changes and applies that logic to future invoices.
  4. A second layer of invoice data extraction after OCR ensures invoice data is accurately captured.

Coding & Approval Prediction

Tipalti uses smart logic and machine learning for additional bill data prediction. Business rules assign bill approvers, bill level coding such as departments and accounts, and payer entity.

  • Save time and improve efficiency with touchless straight-through processing.
  • Minimize delays in obtaining approvals.
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Automated PO Matching

Ready to streamline purchasing policies? You can configure rules to determine if inbound invoices should be matched based on your company’s policies. All rules are customized to align with your company’s needs.

  • 2-way and 3-way matching for headers and line levels and easily handles mismatches with tolerance ranges.
  • If an invoice can’t be auto-matched based on the tolerance thresholds, you can define additional exception approvals.
MORE ON PO MATCHING

Efficient Multi-Tier Approvals

Tipalti allows for unlimited invoice approvers and configurable workflows through the AP Hub to strengthen your internal controls. Eliminate the lengthy process of manually chasing down approvers for their signoff.

  • Automated routing emails for in-mail or online approval.
  • Approvers can view invoices that are pending review, awaiting AP action, or payment, as well as outstanding invoices
  • Invite new suppliers to register on the Supplier Hub directly from the approval email.
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Unified with Payment Processing

Any system can handle a single bill, but what happens when you have dozens or even hundreds of invoices to process? Whether you’re paying multiple invoices in a single workflow or in batch, Tipalti can handle it.

  • Easily group invoices for payment regardless of who they’re from or what payment method they’re using
  • Automatically separate approvals for invoices and the actual movement of cash to enforce segregation of duties
  • Supplier payments are automatically held if adequate funds aren’t available
MORE ON GLOBAL PAYMENTS

Automated Supplier Communications

What do accounts payable teams hate the most? Requests from suppliers about payment status. Automated communications ensure suppliers are informed throughout every step of the invoice and payment process – from invoice receipt, to approval, and payment.

  • Status notifications via email and online self-service access to invoice and payment history drastically cuts AP time spent on inquiries and resolution
  • Boost productivity and reduce overall invoice processing costs.
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Seamless, Real-Time Reconciliation & ERP Integration

Because invoices are tied to the actual payment process, Tipalti delivers real-time payment reconciliation directly to your ERP after payments are made, without any need for finance to tie together countless spreadsheets.

  • Faster, more accurate visibility drives better business decisions
  • Audit trails maintain a deep history of user and supplier activity

Select the right capabilities for your needs

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Supplier Management
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Tax Compliance
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Invoice Management
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PO Matching
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Self Billing Module
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Global Payouts
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Payment Reconciliation
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Tipalti Detect
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NetNow
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Multi-Entity
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Tipalti Multi-FX
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Financial Controls
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Payment API
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Secure Cloud
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Integrations
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Artificial Intelligence

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Contact us today to schedule a demo to see if Tipalti can help automate your payables processes.

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WHY TIPALTI

  • Overview
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  • AP Automation
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COMPANY

  • About Us
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CUSTOMERS

  • Overview
  • Business Services
  • Software and Technology
  • Ecommerce and Retail
  • Marketplaces and Gig Economy
  • Video and Digital Media
  • Video Gaming
  • Financial Services
  • Online Services
  • Education
  • Healthcare
  • Advertising Technology
  • Affiliate and Influencer Networks
  • Manufacturing and Wholesale

PRODUCT

  • Overview
  • Supplier Management
  • Invoice Management
  • PO Matching
  • Tax and VAT Compliance
  • Global Payments
  • Self-Billing Module
  • Payment Reconciliation
  • Tipalti Detect
  • Invoice-Based
  • Performance-Based

RESOURCES

  • BoldCFO Blog
  • Financial Advisor Blog
  • BFF Podcast
  • The Total Guide to ERP Integration
  • FAQs

PLATFORM

  • Overview
  • Multi-Entity Architecture
  • Financial Controls
  • Payment API
  • Secure Cloud
  • Money Services Business
  • Integrations
  • Pi Payables Intelligence

ADDITIONAL SERVICES

  • Tipalti Multi-FX Currency Management
  • NetNow Accelerated Payments
  • FX Hedging
  • Implementation Services
  • Supplier Onboarding Services
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