Invoice Management & Bill Processing System
Complete, integrated processing for accounts payable
- Capture supplier invoices via email or web portal
- Eliminate data entry with OCR and advanced data extraction
- Match POs to invoices and receipts
- Route approvals intelligently
- Schedule batch invoices for payment
Revamp your legacy invoice process with automated invoice capture, approvals, payments, and reconciliation in a single end-to-end AP platform to boost efficiency and standardization. This is REAL AP Automation done right. Tipalti doesn’t end with invoice processing. It enables full payment and reconciliation processes to complete the complex, manual business cycle.
The new invoice text recognition feature and the overall AP software has been really valuable for our finance organization.
Jennifer Gastorf
VP and COO at TradeHelm
Effortless Invoice Import
Submitting bills is super easy for your suppliers. To centralize invoice receipt, suppliers can submit invoices through email or upload directly to their secure portal and track their progress. All invoices and their complete lifecycle, from payment execution through to reconciliation, can be managed and reviewed in the Tipalti AP Hub.
- Email directly to your accounts payable alias
- Upload directly from the Supplier Hub
- AP staff can also upload from the AP Hub
- Duplicate invoice protection alerts you if the bill looks familiar
Touchless Invoices Processing
Never key in another invoice. Optical Character Recognition (OCR) technology eliminates tedious invoice data entry. Layers of machine learning and managed services improve the performance of future invoices.
- Invoices are scanned into the system.
- Details are automatically extracted and pre-populated both the header and line level.
- After manual review, Tipalti intelligently recognizes any of your override changes and applies that logic to future invoices.
- A second layer of invoice data extraction after OCR ensures invoice data is accurately captured.
Coding & Approval Prediction
Tipalti uses smart logic and machine learning for additional bill data prediction. Business rules assign bill approvers, bill level coding such as departments and accounts, and payer entity.
- Save time and improve efficiency with touchless straight-through processing.
- Minimize delays in obtaining approvals.
Automated PO Matching
Ready to streamline purchasing policies? You can configure rules to determine if inbound invoices should be matched based on your company’s policies. All rules are customized to align with your company’s needs.
- 2-way and 3-way matching for headers and line levels and easily handles mismatches with tolerance ranges.
- If an invoice can’t be auto-matched based on the tolerance thresholds, you can define additional exception approvals.
Efficient Multi-Tier Approvals
Tipalti allows for unlimited invoice approvers and configurable workflows through the AP Hub to strengthen your internal controls. Eliminate the lengthy process of manually chasing down approvers for their signoff.
- Automated routing emails for in-mail or online approval.
- Approvers can view invoices that are pending review, awaiting AP action, or payment, as well as outstanding invoices
- Invite new suppliers to register on the Supplier Hub directly from the approval email.
Unified with Payment Processing
Any system can handle a single bill, but what happens when you have dozens or even hundreds of invoices to process? Whether you’re paying multiple invoices in a single workflow or in batch, Tipalti can handle it.
- Easily group invoices for payment regardless of who they’re from or what payment method they’re using
- Automatically separate approvals for invoices and the actual movement of cash to enforce segregation of duties
- Supplier payments are automatically held if adequate funds aren’t available
- Flexibility to put on-hold specific invoices from payment batches for paying them later
Automated Supplier Communications
What do accounts payable teams hate the most? Requests from suppliers about payment status. Automated communications ensure suppliers are informed throughout every step of the invoice and payment process – from invoice receipt, to approval, and payment.
- Status notifications via email and online self-service access to invoice and payment history drastically cuts AP time spent on inquiries and resolution
- Boost productivity and reduce overall invoice processing costs.
Seamless, Real-Time Reconciliation & ERP Integration
Because invoices are tied to the actual payment process, Tipalti delivers real-time payment reconciliation directly to your ERP after payments are made, without any need for finance to tie together countless spreadsheets.
- Faster, more accurate visibility drives better business decisions
- Audit trails maintain a deep history of user and supplier activity
Select the right capabilities for your needs
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