Invoice Management & Bill Processing System

Complete, integrated processing for accounts payable
  • Capture supplier invoices via email or web portal
  • Eliminate data entry with OCR and advanced data extraction
  • Match POs to invoices and receipts
  • Route approvals intelligently
  • Schedule batch invoices for payment

Revamp your legacy invoice process with automated invoice capture, approvals, payments, and reconciliation in a single end-to-end AP platform to boost efficiency and standardization. This is REAL AP Automation done right. Tipalti doesn’t end with invoice processing. It enables full payment and reconciliation processes to complete the complex, manual business cycle.

The new invoice text recognition feature and the overall AP software has been really valuable for our finance organization.

Jennifer Gastorf, VP and COO, TradeHelm

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Effortless Invoice Import

Submitting bills is super easy for your suppliers. To centralize invoice receipt, suppliers can submit invoices through email or upload directly to their secure portal and track their progress. All invoices and their complete lifecycle, from payment execution through to reconciliation, can be managed and reviewed in the Tipalti AP Hub.

  • Email directly to your accounts payable alias
  • Upload directly from the Supplier Hub
  • AP staff can also upload from the AP Hub
  • Duplicate invoice protection alerts you if the bill looks familiar
Invoice Approval Process

Built-In OCR Scanning

Never key in another invoice. Optical Character Recognition (OCR) technology eliminates tedious invoice data entry. With layers of machine learning intelligence, constantly improves performance for future invoices.

  1. Invoices are scanned into the system.
  2. Details are automatically extracted and pre-populated.
  3. After manual review, Tipalti intelligently recognizes any of your override changes and applies that logic to future invoices.
  4. A second layer of invoice data extraction after OCR ensures invoice data is accurately captured.

Coding & Approval Prediction

Tipalti uses smart logic and machine learning for additional bill data prediction. Business rules assign bill approvers, bill level coding such as departments and accounts, and payer entity.

  • Save time and improve efficiency with touchless straight-through processing.
  • Minimize delays in obtaining approvals.

Automated PO Matching

Ready to streamline purchasing policies? You can configure rules to determine if inbound invoices should be matched based on your company’s policies. All rules are customized to align with your company’s needs.

  • 2-way and 3-way matching for headers and line levels and easily handles mismatches with tolerance ranges.
  • If an invoice can’t be auto-matched based on the tolerance thresholds, you can define additional exception approvals.
More on PO Matching

Efficient Multi-Tier Approvals

Tipalti allows for unlimited invoice approvers and configurable workflows through the AP Hub to strengthen your internal controls. Eliminate the lengthy process of manually chasing down approvers for their signoff.

  • Automated routing emails for in-mail or online approval.
  • Approvers can view invoices that are pending review, awaiting AP action, or payment, as well as outstanding invoices
  • Invite new suppliers to register on the Supplier Hub directly from the approval email.
Invoice-to-Pay

Unified with Payment Processing

Any system can handle a single bill, but what happens when you have dozens or even hundreds of invoices to process? Whether you’re paying multiple invoices in a single workflow or in batch, Tipalti can handle it.

  • Easily group invoices for payment regardless of who they’re from or what payment method they’re using
  • Automatically separate approvals for invoices and the actual movement of cash to enforce segregation of duties
  • Supplier payments are automatically held if adequate funds aren’t available
More on Global Payments

Automated Supplier Communications

What do accounts payable teams hate the most? Requests from suppliers about payment status. Automated communications ensure suppliers are informed throughout every step of the invoice and payment process – from invoice receipt, to approval, and payment.

  • Status notifications via email and online self-service access to invoice and payment history drastically cuts AP time spent on inquiries and resolution
  • Boost productivity and reduce overall invoice processing costs.

Seamless, Real-Time Reconciliation & ERP Integration

Because invoices are tied to the actual payment process, Tipalti delivers real-time payment reconciliation directly to your ERP after payments are made, without any need for finance to tie together countless spreadsheets.

  • Faster, more accurate visibility drives better business decisions
  • Audit trails maintain a deep history of user and supplier activity

Continue exploring Tipalti's rich payables platform

Supplier Management
Tipalti’s white-labeled self-service portal offloads data collection to suppliers and lets them choose payment options and view status.

Invoice Workflow Automation
Touchless invoice OCR capture, approval processing, and PO matching for faster, more accurate invoice management 24×7.

Global Payments
Effortless mass payments to 190 countries and 120 currencies without bank portals. Drive cost savings and audibility by shifting toward electronic payment methods.

Tax and Regulatory Compliance
Tipalti’s KPMG-certified compliant tax module automates tax identity collection and validation for IRS and VAT compliance.

Reconciliation and AP Reporting
Instant payment reconciliation and financial reports avoid the time-consuming and error-prone process of manual reconciliations to better guide cash flow decisions.

NetNow Accelerated Payments
Remove the challenge of extending supplier payment terms and offer early payments to them without touching your company’s own cash.

Multi-Entity Support
Manage AP across global and domestic subsidiaries and entities through a single platform, helping finance departments grow and scale compliantly.

Financial Controls
Audit trails and role-based views are just a few of the governance capabilities to mitigate risk and fraud – and ensure compliance.

Secure Cloud Infrastructure
SSAE 16 SOC compliant and ISAE 3402 Type II certified – All data is collected and transmitted securely over HTTPS and PII is stored encrypted using AES.

System Integrations
Connect to ERPs, accounting packages, or performance tracking systems like NetSuite, QuickBooks, and many others to provide closed-loop accounting.

Built-In API
Directly connect to your business applications with Tipalti’s powerful and secure supplier payments SOAP application programmable interface.

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Contact us today to schedule a demo to see if Tipalti can help automate your accounts payable processes.