Invoice Management & Bill Processing System

Never key in another invoice. Optical Character Recognition (OCR) technology eliminates tedious invoice data entry. Layers of machine learning and managed services improve the performance of future invoices.

• Invoices are scanned into the system.
• Details are automatically extracted and pre-populated both the header and line level.
• After manual review, Tipalti intelligently recognizes any of your override changes and applies that logic to future invoices.
• A second layer of invoice data extraction after OCR ensures invoice data is accurately captured.

Tipalti uses smart logic and machine learning for additional bill data prediction. Business rules assign bill approvers, bill level coding such as departments and accounts, and payer entity.

• Save time and improve efficiency with touchless straight-through processing.
• Minimize delays in obtaining approvals.

With the mobile-friendly built-in messaging and file upload capabilities, AP teams and business approvers can communicate and collaborate with one another, resolving issues quickly and accelerating invoice processing times directly through the AP Hub and bill approval emails. Approvers can make more informed decisions with documents like vendor contracts and proof of work attached to each invoice.

• Send messages and tag AP Hub users on the bill
• Reply to the messages directly from the bill approval email without logging into the AP Hub
• Trigger email notifications to users tagged in bills
• Attach relevant documents to an invoice from the AP Hub

Ready to streamline purchasing policies? You can configure rules to determine if inbound invoices should be matched based on your company’s policies. All rules are customized to align with your company’s needs.

• 2-way and 3-way matching for headers and line levels and easily handles mismatches with tolerance ranges.
• If an invoice can’t be auto-matched based on the tolerance thresholds, you can define additional exception approvals.

Any system can handle a single bill, but what happens when you have dozens or even hundreds of invoices to process? Whether you’re paying multiple invoices in a single workflow or in batch, Tipalti can handle it.

• Easily group invoices for payment regardless of who they’re from or what payment method they’re using
• Automatically separate approvals for invoices and the actual movement of cash to enforce segregation of duties
• Supplier payments are automatically held if adequate funds aren’t available
• Flexibility to put on-hold specific invoices from payment batches for paying them later

What do accounts payable teams hate the most? Requests from suppliers about payment status. Automated communications ensure suppliers are informed throughout every step of the invoice and payment process – from invoice receipt, to approval, and payment.

• Status notifications via email and online self-service access to invoice and payment history drastically cuts AP time spent on inquiries and resolution.
• Boost productivity and reduce overall invoice processing costs.

Because invoices are tied to the actual payment process, Tipalti delivers real-time payment reconciliation directly to your ERP after payments are made, without any need for finance to tie together countless spreadsheets.

• Faster, more accurate visibility drives better business decisions
• Audit trails maintain a deep history of user and supplier activity.