Invoice Management & Bill Processing System
Complete, integrated processing for accounts payable
- Capture supplier invoices via email or web portal
- Eliminate data entry with OCR and advanced data extraction
- Match POs to invoices and receipts
- Route approvals intelligently
- Schedule batch invoices for payment
Features
Effortless Invoice Import
Submitting bills is simple and easy for your suppliers. To centralize invoice receipt, suppliers can submit invoices via email or upload them directly to your secure portal and track their progress. Approvers can make more informed decisions with documents like vendor contracts and proof of work being attached to each invoice. The complete invoice lifecycle, from payment execution to reconciliation, can be managed and reviewed in the Tipalti Hub.
- Email your accounts payable alias directly
- Upload directly from the Supplier Hub
- AP staff can upload from the Tipalti Hub
- Attach relevant documents to an invoice from the Tipalti Hub
- Duplicate invoice protection alerts you if a bill looks too similar to prevent double payment
Automated Invoices Processing
Never key in another invoice. Optical Character Recognition (OCR) technology eliminates tedious invoice data entry. Layers of machine learning and managed services improve the performance of future invoices.
- Invoices are scanned into the system.
- Details are automatically extracted and pre-populated both the header and line level.
- After manual review, Tipalti intelligently recognizes any of your override changes and applies that logic to future invoices.
- A second layer of invoice data extraction after OCR ensures invoice data is accurately captured.
Coding & Approval Prediction
Tipalti uses smart logic and machine learning for additional bill data prediction. Business rules assign bill approvers, bill level coding such as departments and accounts, and payer entity.
- Save time and improve efficiency with touchless straight-through processing.
- Minimize delays in obtaining approvals.
Built-in Communication Hub
With the mobile-friendly built-in messaging and file upload capabilities, AP teams and business approvers can communicate and collaborate with one another, resolving issues quickly and accelerating invoice processing times directly through the Tipalti Hub and bill approval emails. Approvers can make more informed decisions with documents like vendor contracts and proof of work attached to each invoice.
- Send messages and tag Tipalti Hub users on the bill
- Reply to the messages directly from the bill approval email without logging into the Tipalti Hub
- Trigger email notifications to users tagged in bills
- Attach relevant documents to an invoice from the Tipalti Hub
Automated PO Matching
Ready to streamline purchasing policies? You can configure rules to determine if inbound invoices should be matched based on your company’s policies. All rules are customized to align with your company’s needs.
- 2-way and 3-way matching for headers and line levels and easily handles mismatches with tolerance ranges.
- If an invoice can’t be auto-matched based on the tolerance thresholds, you can define additional exception approvals.
Unified with Payment Processing
Any system can handle a single bill, but what happens when you have dozens or even hundreds of invoices to process? Whether you’re paying multiple invoices in a single workflow or in batch, Tipalti can handle it.
- Easily group invoices for payment regardless of who they’re from or what payment method they’re using
- Automatically separate approvals for invoices and the actual movement of cash to enforce segregation of duties
- Supplier payments are automatically held if adequate funds aren’t available
- Flexibility to put on-hold specific invoices from payment batches for paying them later
Automated Supplier Communications
What do accounts payable teams hate the most? Requests from suppliers about payment status. Automated communications ensure suppliers are informed throughout every step of the invoice and payment process – from invoice receipt, to approval, and payment.
- Status notifications via email and online self-service access to invoice and payment history drastically cuts AP time spent on inquiries and resolution.
- Boost productivity and reduce overall invoice processing costs.
Seamless, Real-Time Reconciliation & ERP Integration
Because invoices are tied to the actual payment process, Tipalti delivers real-time payment reconciliation directly to your ERP after payments are made, without any need for finance to tie together countless spreadsheets.
- Faster, more accurate visibility drives better business decisions
- Audit trails maintain a deep history of user and supplier activity.
JENNIFER GASTORF | VP AND COO AT TRADEHELM
The new invoice text recognition feature and the overall AP software has been really valuable for our finance organization.
Innovation and efficiency
come built-in
Tipalti offers the most comprehensive payables technology to help your
business streamline, simplify, and evolve.
Invoice Management
Ditch the busy work with automated invoice processing with smart OCR. Advanced approvals with AI streamlines the approval process and minimizes delays.
PO Management
Manage spend all in one place. Streamline purchase requests, PO’s, approvals, and vendors with budget visibility to make informed decisions.
Global Payments
Send payments in 120 currencies in 196 countries through six unique payment methods.
Currency Management
Save time and money on FX conversion payouts with highly competitive exchange rates.
Payment Reconciliation
Speed up financial close by 25%+ by synching and reconciling multi-entity payables data with ERP and Accounting systems.
Self-Billing Module
Simplify self-billing processes with automated invoice creation and submission while ensuring global regulatory compliance.
ERP Integration
Best-in-class integration with your existing ERP and accounting systems and sync invoices, suppliers, payments and purchase orders.
Payments API
Integrate any system through our highly secure API that offers full-featured interfaces.
Money Transmitter License
Get peace of mind for global transactions, more transparent controls and compliance review process by leveraging Tipalti’s banking and compliance rails.
Artificial Intelligence/Tipalti AI
Take advantage of proactive, smarter processes for the entire payables operation as well as greater efficiency and risk mitigation.
Supplier Management
Effortlessly onboard vendors with a multilingual, self-service portal that’s brandable. Plus, give suppliers a real-time view of payment and invoice status.
PO Matching
Eliminate overspending and strengthen financial controls with automated 2-way and 3-way matching and enjoy a frictionless approval cycle.
Tipalti Card
Gain complete control and visibility over your corporate card spend with a solution integrated into the most powerful global finance automation solution with automatic reconciliation.
Multi-Entity
Manage unique payables workflows and centralize AP for subsidiaries and entities within a single instance.
Tax Compliance
Take the headaches out of collecting and validating IRS and VAT IDs. KPMG-approved for W-8/W-9 IRS requirements and generate 1099/1042-S tax prep reports.
Financial Controls
Enterprise-grade financial controls: Fraud, tax, regulatory, audit, spend and cash flow.
Fraud Detection
Tipalti Detect lets you proactively identify payee fraud risk and maintain a full audit trail.
Secure Cloud
Rest assured that data is collected, stored, and transmitted securely in the cloud. Tipalti is SSAE 18 and ISAE 3402 SOC 1 Type II and, SOC 2 Type I certified, and GDPR Compliant.
Simplify Performance-to-Pay
Easily sync data from marketplace platforms and tie performance analytics to pay partners.
Let’s get more productive
Talk to an expert and learn how you can take control of your payables.