E-Invoicing: Automated, Compliant, Done

An e-invoicing solution facilitates the electronic exchange of invoices between businesses through secure digital channels. It involves using standardized formats, such as those mandated by local authorities, to ensure faster processing, improved accuracy, and enhanced security. Tipalti’s E-Invoicing solution allows customers to seamlessly receive e-invoices through the Peppol network, ensuring compliance with both mandatory and voluntarily adopted regulations, especially across Europe.

E-invoicing refers to sending and receiving invoices electronically, using a structured digital format that allows for automation and integration with accounting systems. 

Here’s how it typically works: 

1. The invoice is created digitally using a structured format (e.g., XML, UBL).
2. The e-invoice is transmitted electronically from the supplier to the buyer’s system via an e-invoicing network (e.g., Peppol).
3. The invoice is received and automatically validated.
4. Discrepancies and errors are flagged for review.
5. The invoice is routed for approval based on predefined rules.
6. The e-invoice is scheduled for payment and then digitally archived for compliance.

E-invoicing automates the entire invoice lifecycle, from creation to payment, improving AP process efficiency.

Tipalti’s e-invoicing solution aligns with global e-invoicing mandates, through integration with the Peppol network. This ensures that invoices comply with regional regulatory requirements, including data integrity and local archiving rules. 

Tipalti provides a digital trail for auditing, complies with local archiving regulations in supported countries, and, when necessary, utilizes certified third-party services for local storage.

E-invoicing software reduces costs by streamlining accounts payable operations, reducing manual tasks, and automating workflows. 

Tipalti’s e-invoicing solution can cut manual processing efforts by up to 80%, enabling AP teams to focus on higher-value, strategic tasks. 

Faster invoice processing also accelerates financial closing cycles, improving cash flow management and lowering overhead costs.

Tipalti provides a relatively straightforward implementation process for e-invoicing. Once you decide to use the system, you’ll be effortlessly guided through the setup, which includes:

1. Account creation: setting up the company’s profile in the system
2. Workflow customisation: adapting Tipalti’s invoicing workflows to meet specific business needs, including setting approval hierarchies and handling exceptions 
3. Supplier onboarding: importing supplier data into the system. Suppliers can directly submit invoices, streamlining the data entry process and capturing all necessary tax forms

Once set up, suppliers can submit e-invoices directly through the supplier portal, which supports multiple e-invoicing formats in supported regions (e.g., Peppol-connected countries)