What types of tax obligations stem from payments to suppliers, contractors and other types of payees?

Payments to suppliers, contractors, and other types of payees or partnerships come with a variety of tax obligations, which differ depending on factors like the payee's status, the nature of the services, and the country in which the transactions take place. The following are some of the key tax obligations that businesses may need to consider when making payments to these entities: Withholding Taxes For suppliers and contractors, companies may be required to withhold a portion for tax purposes. Tax codes will differ based on the region and tax compliance processes. Independent Contractors: Organisations may have to report payments for services provided. However, direct withholding is not typically required. Non-resident Withholding Tax: Payments to foreign contractors may trigger withholding tax obligations from that region’s tax department. This process ensures that taxes are collected from non-residents who earn income within a country. Goods and Services Tax (GST), Sales Tax, and Value-Added Tax When making payments to suppliers, companies may be obligated to pay or collect consumption tax. Regulations include: Sales Tax: For U.S. businesses, sales tax must be paid on the purchase of certain goods and services. Typically at the point of sale. GST/HST: In Canada, companies may be required to pay the Goods and Services Tax. VAT: In Europe and other regions, businesses may need to charge VAT on sales and remit it later on. Cross-Border Payments and Transfer Pricing Payments to foreign suppliers may trigger cross-border tax obligations. This trigger is especially the case concerning transfer pricing rules. Transfer Pricing: Payments between related entities in different countries must adhere to certain principles to prevent profit shifting. Transfer pricing ensures appropriate taxation in each tax jurisdiction, keeping tax authorities happy. Tax Treaties: Double taxation treaties between two countries may reduce withholding tax rates or clarify which country has taxing rights over specific payments.

What are the benefits of self-service supplier management?

Self-service supplier management offers myriad benefits that enhance accuracy, improve relationships, and streamline operations. Here are some of the key advantages: Precise Data Accuracy When new suppliers manage their own onboarding process, the likelihood of data entry mistakes decreases. Suppliers are vested in ensuring their data and all information are accurate. Real-Time Access from Anywhere Vendors can access a self-service portal at any time, from anywhere. They can check on invoice status, payments, and orders in one place. Better Supplier Relationships Companies can build stronger, more collaborative relationships by providing suppliers with tools and templates to manage their own data. Vendors will always appreciate the transparency, quality management, and attention to detail. Their autonomy will lead to increased trust and satisfaction. Improved Reporting and Analytics Self-service supplier portals often come with built-in tools for reporting and analytics. These solutions provide valuable insights into supplier scorecards, transaction histories, and spend patterns, helping companies make informed decisions, increase sustainability, and optimize their supply chain. Greater Compliance and Security A self-service portal and supplier management system often include features that ensure compliance with industry standards and regulations. Additionally, these finance modules provide secure environments for suppliers to submit sensitive information, reducing the risk of data breaches. Additional Benefits Increased efficiency and less workload Improved communication and collaboration Faster dispute resolutions Significant cost and labor savings Easily scale to accommodate more suppliers

How does Tipalti support IRS-compliant tax reporting at year-end?

Tipalti supports IRS-compliant tax reporting at year-end by automating collecting, validating, and filing tax forms. This ensures businesses comply with U.S. tax regulations, reduce manual errors, and avoid penalties. Here’s how Tipalti facilitates IRS-compliant tax reporting: Automated Tax Form Collection Tipalti automatically collects the right tax forms (e.g., W-8, W-9) from suppliers, contractors, and other payees during onboarding. The system determines the correct form to collect based on the payees' country of residence and tax classification. Validation of Tax Data Tipalti integrates with the IRS’s Taxpayer Identification Number (TIN) matching service. The TIN matching service integration helps validate the accuracy of the TINs provided by U.S. payees. It also ensures that the tax identification numbers submitted are correct, reducing the risk of mismatches that could trigger IRS penalties. Year-End Tax Form Generation At the end of the year, Tipalti generates IRS-compliant tax forms, including: Form 1099: For reporting payments to U.S. individuals and contractors. Form 1042-S: For reporting payments made to foreign entities or individuals subject to withholding. IRS E-Filing Tipalti is a compliance platform that can electronically file forms directly with the IRS, reducing the need for manual tax return filing. Our solution streamlines the workflow of submitting the required forms, ensuring compliance with IRS deadlines. Additional Ways Tipalti Supports Year-End Filing Batch filing for bulk tax forms Automated withholding calculations Apply relevant tax treaty benefits Compliance alerts and notifications Global tax compliance

How does Tipalti handle tax form validation and verification?

Tipalti handles tax form validation and verification by automating the collection, validation, and verification process for various tax forms. The validation ensures that the data provided by payees is compliant with tax regulations. Here's how: Real-Time Validation Tipalti validates the data provided by payees in real time. As payees fill out their tax forms, the system checks the data for completeness and correctness, reducing the chances of missing or inaccurate details that could lead to compliance issues. Automated Tax Form Collection The system collects the necessary tax forms from suppliers and other payees during onboarding. Based on the payee's residency and tax classification, Tipalti determines the type of tax form they will need to complete. Error Notifications It automatically flags the issue if the system detects invalid or incomplete data, such as incorrect or missing information on a tax form. These notifications prompt the payee or the AP team to correct the information before payment processing. Withholding Tax Calculations Based on the verified tax data, Tipalti will automatically calculate the applicable withholding tax rate for payees. For some payees, this includes applying the correct rates for reporting. Tipalti applies withholding taxes for international payees based on the relevant tax treaties. Additional Ways Tipalti Handles Tax Validation Securely store all tax forms and verification data Comprehensive audit trail of all tax form submissions Any required withholding taxes are applied according to tax authority guidelines

Tackle Tax Compliance Like a Pro

Our automated tax compliance solutions give you confidence and efficiency as your business scales across borders.

Tax Compliance Features

Cut Tax Risks and Automate Your Filing Process

Collect and validate—without the stress. Our solution ensures you’re always compliant, allowing you to reduce errors and late filings. With global tax capabilities, you can confidently navigate complex regulations and simplify your entire tax process.

Be Tax Compliant and Slash Risks

Tipalti’s tax solution simplifies the process and helps your company comply with tax provisions. You can require all payees to fill out tax forms or provide their VAT/local tax ID as part of self-registration on the Tipalti portal. You can rest easy knowing your payment operations are always up-to-date with the latest tax laws.

Digitise Tax Form Collection and Validation

Tipalti’s guided tax form wizard helps suppliers choose the correct form based on country and business structure. Once the correct tax form is selected, Tipalti digitises documents and applies 1,000+ rules to ensure the proper data has been provided. At year-end, Tipalti generates tax preparation reports and calculates any necessary withholdings.

Tax IDs are collected digitally and optimised for electronic signatures
Verification ensures tax information is complete and helps protect from tax penalties

Go Global with International Tax Capabilities

For the UK, we also support document collection so payees can provide additional information when needed and self-billing invoices where payees must approve invoices before payments can be processed.

Collecting and validating local and VAT tax IDs in 60+ countries*
Built-in tax engine validates against 3,000+ rules to help prevent ID errors and issues

*Supported countries are: Argentina, Australia, Austria, Azerbaijan, Brazil, Bulgaria, Canada, Chile, China, Colombia, Costa Rica, Croatia, Cyprus, Czech Republic, Denmark, Dominican Republic, Estonia, Finland, France, Germany, Greece, Honduras, Hong Kong, Hungary, India, Indonesia, Ireland, Israel, Italy, Japan, Kuwait, Latvia, Lithuania, Luxembourg, Malta, Malaysia, Mexico, Netherlands, New Zealand, Paraguay, Peru, Philippines, Poland, Portugal, Romania, Russia, Saudi Arabia, Singapore, Slovakia, Slovenia, South Africa, South Korea, Spain, Sweden, Switzerland, Thailand, UAE, Ukraine, United Kingdom, Uruguay, Vietnam.

Simplify Your Year-End Tax Filing

Save time and improve efficiency with our e-filing integrations. Give your team the tools they need to avoid the end-of-year crunch and get your tax filings completed and out the door before deadlines.

DAC7 Tax Rules for Digital Platforms

Tipalti collects the necessary payee data, executes your global payments, and produces tax preparation reports to save you time complying with the EU’s DAC7 reporting obligations for digital platforms.

DAC7 features can be enabled alongside Tipalti’s IRS and international tax capabilities for seamless multijurisdictional tax compliance in a single solution. The solution is also suitable for compliance with the UK Platform Operators Regulations.

Integrations

Pre-Built ERP Connections to Extend Automated Workflows

Easily extend and simplify your workflows with pre-built integrations and powerful APIs for your ERPs, accounting systems, performance marketing platforms, HRIS, SSO, Slack, credit cards, and more.

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Customer Stories

Don’t just take our word for it,

see what our customers are saying

Plentific

Plentific automated procurement and AP, cut workload by 90%, saved 108 days on payments, and sped up monthly close by 23 days.

Product

Accounts Payable

Procurement

Region

United Kingdom, Global

Industry

Software and technology

Size

100 – 1000

Outset Global

Outset Global automated AP workflows, cut AP close time by 50%, and integrated seamlessly with QuickBooks.

Product

Region

Industry

Size

Centerfield

Centerfield Media cut 20 weeks of AP work yearly and saved 12 days on monthly close using Tipalti Accounts Payable.

Product

Region

Industry

Size

Cybereason

Cybereason customized purchase requisitions to fit its structure and built a seamless integration with its ERP, NetSuite.

Product

Accounts Payable

Procurement

Region

United States, Global

Industry

Software and technology

Size

1000+

JLab

With Tipalti, JLab’s AP team boosted productivity by 68% and managed 35% more invoices without adding headcount.

Product

Region

Industry

Size

Sugar CRM

SugarCRM avoided new hires, streamlined vendor management with fast payments, and integrated seamlessly with NetSuite ERP.

Product

Accounts Payable

Procurement

Region

United States, Global

Industry

Software and technology

Size

100 – 1000

European Family Office

European Family Office automated 180+ monthly invoices, saving 50% of an FTE’s time and freeing the team to focus on strategic work.

Product

Region

Industry

Size

Klaris IP

KlarisIP cut costs by 30% and slashed contributor onboarding time from 100 days to just two weeks.

Product

Accounts Payable

Region

United States, Global

Industry

Business services

Size

Sub 100

Sensei

Sensei saved 40 hours/month on AP tasks, avoided hiring extra finance staff, and freed the team to grow and build new skills.

Product

Accounts Payable

Region

United States, Global

Industry

Healthcare

Size

100 – 1000

Explore All Stories

How It Works

Up and Running in Weeks, Not Months

Collaborative customer support with customised onboarding to get you operational quickly

Step 1

Plan

Kickstart your success with a comprehensive setup call that reviews your manual AP workflow, outlines the onboarding plan, validates technical configurations, and prepares for training.

Step 2

Configure

Customer onboarding experts configure Tipalti sandbox and production environments, test the hosted payee portal or embedded iFrame, execute sample payment runs, and establish integrations.

Step 3

Deploy

In-depth training for AP staff on the Tipalti Hub and the end-to-end AP automation functionalities, ensuring thorough knowledge transfer to turbocharge your successful launch.

Step 4

Adopt

Tipalti supports user adoption and change management during launch with the option to guide payees through onboarding too. Once set, you’ll be ready to fund your Tipalti Virtual Account, execute your first batch of payments, and officially launch Tipalti.

Step 5

Optimise

Following your setup, technical support teams are always available by phone and email, and the Tipalti customer success team will continuously advise you on achieving your goals.

Platform Features

Work smarter, not harder

With AI and machine learning capabilities, an intuitive UX, and quick and easy global payments, you can drive unprecedented efficiency.

AI

Smarter processes. Instant insights. More productivity. Less manual work. Tipalti AI actually gets things done.

Global

Manage all entities’ payables operations from a single system. Enable each entity to operate with its own unique workflows and branding.

Tipalti Detect®

Proactively prevent fraud by identifying unusual patterns. Block suspicious payees from receiving payments, prevent them from creating new accounts, and get notified of abnormal activities.

Controls and Compliance

Stay up-to-date and protected automatically, with multi-jurisdictional tax compliance, built-in payment protections, and enterprise-grade controls and security.