Clean Beauty Collective Empowers Strategic Financial Growth and Saves 40 Hours a Week with Tipalti Accounts Payable

The Challenge

Manual AP that Slowed Growth

Clean Beauty Collective, a growing global cosmetics and fragrance brand delivering prestige beauty products, encountered significant operational challenges due to a reliance on manual accounts payable (AP) workflows. With limited staffing allocated to AP duties, the team depended heavily on Excel spreadsheets and outdated workflows, which were both time-consuming and prone to bottlenecks.

For Clean Beauty Collective, each invoice needed to be routed individually via email and required manual coding. This approach not only absorbed valuable employee time but also created inefficiencies that delayed payment workflows. Staff struggled to manage approvals efficiently, often resorting to follow-ups for misplaced paperwork. Additionally, the lack of a streamlined accounts payable system meant employees frequently handled vendor inquiries about payment timelines, which further drained productivity. The result was a frustrated team, unsatisfied vendors, and limited capacity to focus on strategic finance initiatives critical for supporting the company’s growth.

The Solution

Automated AP with Tipalti

To address these pain points, Clean Beauty Collective implemented Tipalti’s robust accounts payable automation platform to modernize its finance operations. By automating invoice routing, data coding, and system integration with SAP, Tipalti eliminated the need for Excel spreadsheets and manual interventions that previously bogged down the process.

The Tipalti platform introduced features like automated approvals, which were accessible from any device and replaced cumbersome email chains. Employees could now track and complete invoice approvals seamlessly while spending less time managing back-and-forth communications. Additionally, Tipalti’s vendor self-service portal provided 24/7 visibility into invoice and payment statuses, reducing the volume of vendor inquiries AP staff received and fostering stronger vendor relationships.

These improvements streamlined Clean Beauty Collective’s workflows while minimizing errors and giving employees the tools needed to concentrate on more impactful financial and analytical tasks.

The Result

Major Time Savings and Workforce Satisfaction

Implementing Tipalti resulted in remarkable efficiency gains for Clean Beauty Collective. The team recovered approximately 40 hours per week that had previously been spent on manual AP-related tasks. This freed up time and enabled the AP team to focus on more strategic initiatives, such as budget management and month-end close processes—enhancing both professional development and career satisfaction.

Tipalti’s solution also significantly reduced administrative burdens, including vendor follow-ups and email coordination, allowing for faster responses and improved internal operations. Enhanced transparency provided by Tipalti’s self-service portal strengthened relationships with vendors. At the same time, additional features like purchase order (PO) matching and a seamless SAP integration added further efficiency to the process. These tools not only simplified processes but also left employees feeling more engaged and empowered.

By transforming their AP workflow, Clean Beauty Collective not only streamlined operations but also set the foundation for sustained growth and employee satisfaction.