AUTOMATION FOR Quickbooks

Accounts Payable Automation for QuickBooks Online & Desktop

Wipe out 80% of your payables workload and easily extend the functionality of QuickBooks with end-to-end global payables automation.

Helping QuickBooks Clients Strengthen Controls, Accelerate Visibility, and Easily Scale with Greater Efficiency

QuickBooks versions we support: QuickBooks Online Advanced, Quickbooks Online Plus, QuickBooks Online Essentials, and QuickBooks Desktop

Advanced sync logic ensures that QuickBooks accurately sync data, including entity-specific sub-ledgers, in real-time. Precise payables processes like reconciliation and general ledger reporting eliminate the time-consuming effort of exporting bank data to spreadsheets and reimporting it into your QuickBooks account. This speeds up invoice processing and accelerates financial close by more than 25%.

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A powerful, easy-to-use purchase order management solution helps standardise document management and streamline contracts, cash flow, manual data entry, purchase requisitions, vendor selection, PO creation, and approval workflows and provides real-time budget visibility.

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Onboard suppliers with an intelligent, integrated, and multi-language self-service supplier portal, including payment data collection with real-time authentication, reducing payment errors by 66% and streamlining the payment process.

Tax forms (W-9, W-8 series) are digitised, collected, and validated via a KPMG-reviewed and approved tax engine that helps maintain compliance with IRS & VAT tax provisions. At year-end, Tipalti generates 1099/1042-S tax prep reports and calculates any necessary withholdings along with 1099 eFiling to IRS and States for your AP teams.

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Supplier bills received via email or the supplier portal are scanned to ensure data is accurate while eliminating duplicate submissions. OCR and machine learning reads and captures header and line-level data from supplier invoices, including pricing and custom fields.

Tipalti’s artificial intelligence powers approvals with the ability to set up pre-defined approval process rules that comply with business policies. 2-way and 3-way PO matching for headers and line levels, in addition to configurable tolerance matching, reduces the number of problematic invoices needing to be reviewed. Built-in messaging and file management capabilities enable AP teams and business approvers to easily communicate and collaborate, resolving issues quickly and accelerating invoice processing times.

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Make fast and accurate global payments to suppliers worldwide in minutes, not hours. Process payouts to 196 countries in 120 local currencies and multiple payment methods – US ACH, Global ACH, wire transfers, PayPal, paper checks, cards, and prepaid debit cards – from a single dashboard.

Tipalti’s built-in FX solution saves time and money on currency conversions with live and transparent exchange rates. Proactive supplier payment status and payment issue email notifications, payment approval workflows, and checking against “Do Not Pay” blocklists before any payments are processed ensures peace of mind.

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Tipalti provides Enterprise Grade Security, Compliance and Financial Controls.

With multi-user and role signatory privileges and views, invoice and payment approval workflows, secure payment information collection, tax compliance verification prior to onboarding, VAT and tax ID document collection, “Do Not Pay” blacklist check before payments processing, role-based security & audit logs, risk management module that proactively identifies, and blocks suspected fraudsters, SOC and GDPR compliance, multi-factor authentication and IP restrictions, data transmitted securely over HTTPS and personally identifiable information is stored encrypted using AES, Tipalti strengthen financial controls.

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Integration Diagram Quickbooks

How Tipalti Integrates with QuickBooks

Tipalti extends existing QuickBooks capabilities by providing full management and automated execution of global procurement and payables, including supplier management, purchase order management, invoice management, payment scheduling, global remittance, card spend, communicating with suppliers, and real-time reconciliation of payment details with invoices and billing. Advanced sync logic ensures clean data is synced accurately, eliminating manual reconciliation in Intacct while accelerating financial close by 25%+.

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