The Best Way to Pay Invoices

Tipalti provides a complete end-to-end workflow that ensures efficient, accurate processes and finance-protecting controls.

Invoice-Based Workflow Features

Elevate Your Finance Team

Tipalti’s accounts payable automation process for invoice-based workflows is a comprehensive solution that minimizes manual effort, maximizes self-service, and dramatically increases scalability and auditability.

A screenshot of the settings screen for adaware anti-spyware.

The most critical step comes first: ensuring your vendors are payable

You invite them to register on your Supplier Hub to provide their contact, billing details, and tax identification.

The responsibility is on the vendor to provide information, incentivizing them to do it right in order to be paid.
This step is vital to ensuring that no one is paid that your business hasn’t authorized.
Reduce data entry
Ensure supplier identity
Collect and verify tax IDs

Explore Supplier Management

The vendor can upload their invoice from the Supplier Hub or email it to your payables alias

The invoice is processed seamlessly using OCR (optical character recognition), machine learning, and managed services and automatically populated into Tipalti.

Any missed characters by the cloud-AI are human-validated by Tipalti.
If it is a PO-based invoice, Tipalti performs a 2-way and 3-way PO-match.
Machine learning prefills much of the accounting and approval routing data based on past invoices.
Maintain invoice records
Set up straight-through processing and approvals
Frees up manual effort

Explore Invoice Management

A screen shot of a web page displaying a product section for an invoice-based workflow.

As the payer, review the invoice that has been automatically keyed in

Until now, other than inviting the vendor to the portal, your finance team hasn’t had to do any data entry – including keying in bill data.

Review the invoice to start the approval process.
Approvers will get an email for approval.
Approval audit trail
Minimizes manual effort

Approvers in the workflow receive a request to approve the invoice

Approvers receive a branded email, including a copy of the invoice to be approved and which ledger account it will be filed under.

The approver can:
- Approve the bill
- Update the account (GL) on the bill
- Send the invoice back to AP for a different routing process
- Dispute the bill
Authorized approvers do not need to log into a separate portal and can perform these actions from any email client, including mobile.
Potential duplicate bills are detected and flagged on top of the email, ensuring approvers are fully aware of the duplicate bills.
Hassle-free approvals for stakeholders
Clear audit trail for bill workflow

A screen shot of a 2020 Google Docs invoice for an invoice-based workflow.

A screenshot of the invoice creation screen in the invoice-based workflow.

Schedule the invoice for payment

Once all approvers have signed off on the invoice, your finance team can schedule the invoice for payment, along with any other bills in the system.

Bills can be grouped for bulk scheduling
Bills can be grouped regardless of payment method (wire, ACH, eCheck, etc.)
Questionable bills can be flagged and send back to AP or disputed
Easily manage payment runs
Preschedule payments
Easier global payments across varied methods

Explore Global Payments

Add approval requirement for payments

Payments can also be set up to require executive approval as an added financial control. Tipalti handles all the payment account execution.

All payments are performed according to their scheduled due date once your executive approves
Executives quickly log in to execute final approval
Flexibility to put on-hold specific invoices from payment batches for paying them later
No more logging into individual bank portals
All payment execution is logged and auditable

A screenshot of a screen displaying invoices in the product section.

A screenshot of a payment page on Facebook featuring an invoice-based workflow.

Vendor communications are automated

Vendors will be notified immediately when a payment is made or if there’s a problem.

Emails come from your business and have your branding to ensure trust
If there’s a problem, the email prescribes a solution, often asking the vendor to update or provide additional information through the Supplier Hub
Reduced payment inquiries
Proactive communication

Reconciliation happens in real time

Once the payment lands and clears, Tipalti is automatically updated with the successful result. No manual bank reconciliation is required.

Payment data is sent to any connected ERPs or accounting platforms (e.g. NetSuite, QuickBooks Online, etc.)
Complete details of transfer or conversion fees are included
Faster reconciliation to accelerate the financial close
Accurate, updated payment data

A screen shot of a screen showing a list of items in the (2020) Invoice-Based Workflow - Product Section.

Platform Features

Work smarter, not harder

With AI and machine learning capabilities, an intuitive UX, and quick and easy global payments, you can drive unprecedented efficiency.

AI

Experience the power of AI that makes you better, from predictive analytics and insights to making payment processes smarter, more efficient, and less manual.

Global

Manage all entities’ payables operations from a single system. Enable each entity to operate with its own unique workflows and branding.

Payment Fraud Protection

Proactively prevent fraud by identifying unusual patterns. Block suspicious payees from receiving payments, prevent them from creating new accounts, and get notified of abnormal activities.

Controls and Compliance

Stay up-to-date and protected automatically, with multi-jurisdictional tax compliance, built-in payment protections, and enterprise-grade controls and security.

Integrations

Pre-built connections to extend automated workflows

Easily extend and simplify your workflows with pre-built integrations and powerful APIs for your ERPs, accounting systems, performance marketing platforms, HRIS, SSO, Slack, credit cards, and more.

See All Integrations

Customer Stories

Don’t just take our word for it,

see what our customers are saying

Create Music Group

Learn how this independent music, distribution, and publishing giant saved critical time by eliminating 36 days of payments work annually.

Create Music Group’s story

Noom

Read how this pioneering health app brought finance entirely in-house and eliminated the need for outsourced accounting help.

Noom’s story

Therabody

Discover how this leading manufacturer of wellness products reduced processing costs and eliminated 60 hours of AP work each month.

Therabody’s story

Vivino

Find out how the world’s largest online wine retailer reimagined its vendor onboarding and approval process, reducing its multi-country, multi-currency payment process from hours to minutes.

Vivino’s story

Realwear

Learn how this AI-powered smartglasses pioneer streamlined its payment workload by 20% and cut its financial close cycle in half.

Realwear’s story

Explore All Stories

How It Works

Up and running in weeks, not months

Collaborative customer support with customized onboarding to get you operational quickly

Step 1

Plan

Kickstart your success with a comprehensive setup call that reviews your manual AP workflow, outlines the onboarding plan, validates technical configurations, and prepares for training.

Step 2

Configure

Tipalti’s implementation experts set up your hosted portal, create sample payment files, configure payment options and email integrations, and establish ERP integrations using our pre-built solutions.

Step 3

Deploy

In-depth training for AP staff on the Tipalti Hub and the end-to-end AP automation functionalities, ensuring thorough knowledge transfer to turbocharge your successful launch.

Step 4

Adopt

Support user adoption and change management during launch while guiding suppliers through onboarding. Once set, you’ll be ready to execute your first payment run and officially launch Tipalti.

Step 5

Optimize

Continued technical support by phone and email. Tipalti customer success team learns your goals and offers solutions to reach them.

Compare

See how we stack up

Features	BILL	Stampli	Concur
Supplier Management (Branded self-service onboarding, payment validations, supplier payment choice and visibility)	Limited functionality	Limited functionality
Payments Network (Pay to 196 countries in +120 currencies via 12+ methods. Globally licensed, bluechip bank partners, fraud protection)	Limited functionality	Limited functionality	Limited functionality
Cards In-house cards + expenses work seamlessly together. Plus, integration with Amex, Visa, and Mastercard corporate cards			Limited functionality
Invoice Management AI-based OCR, managed services, predictive GL coding and approval routing, advanced PO matching	Limited functionality		Limited functionality
Tax and Regulatory Compliance Digitally collect and validate tax details, TIN validations, prep reports, automatic withholdings and eFiling	Limited functionality
Global Multi-Entity Manage multiple entities with different payables workflows, consolidated view		Limited functionality	Limited functionality
Reconciliation and Reporting Fully managed in-house API and file-based integrations with leading ERPs, instant payables reconciliation	Limited functionality	Limited functionality	Limited functionality
Procurement Dynamic intake, approval workflow integrations, budget visibility, PO creation, contract management			Limited functionality
Expense Management Configurable policies, mobile expense submission and approval, global reimbursements, automatic reconciliation		Limited functionality
FX Solution Seamlessly convert currencies, manage intercompany bank transfers, and hedge FX risks		Limited functionality