The Total Guide to QuickBooks Desktop

How Does AP Automation Software Integration Work With QuickBooks Desktop?

AP automation software streamlines the accounts payable workflow, including online invoice processing, approvals, and the global payments process. Tipalti accounts payable automation software app is seamlessly connected via an API connection for access with the QuickBooks Desktop login. Tipalti integration reduces accounts payable workflow by 80%, letting your business save time and lower expenditures to improve the bottom line. Tipalti lowers errors and fraud risk.

Tipalti AP automation software features include:

• Self-service supplier onboarding through a Supplier Hub and supplier validation
• Digitally capturing invoice data, including  headings and line items data with OCR and AI
• Automated invoice processing
  • Checking for and flagging duplicate invoices and errors with 26,000+ rules
  • 3-way or 2-way matching with the purchase order and receiving data
  • Automated routing for approvals with communications
  • Global regulatory compliance, including checking sanctions lists 
  • Global payments with a choice of payment method and 120 currencies in 196 countries
  • Large batch payment scheduling, with cash flow requirements for planning
  • Automatic real-time payment reconciliation to the general ledger after syncing data files with QuickBooks Desktop
• Spend visibility by category and Ask Tipalti AI℠ digital assistant to answer your spending queries
• Supplier payments tracking with simple 1099 and 1042-S tax preparation reports at tax time

Other Tipalti finance automation products, working together on a unified Tipalti platform, include:

• Mass payments
• Expenses
• Advanced FX products, Multi-FX and FX Hedging
• Procurement

Tipalti mass payments software automates payouts to creatives for royalties, streamers, publishers, affiliates, influencers, and independent contractors like freelancers. Tipalti mass payments integrates with QuickBooks Desktop and some performance marketing systems. 

Tipalti Expenses software uses a mobile app for employee expense claims that are automatically created from captured photo receipts. Designated approvers can approve valid employee business expenses through the mobile app. Expenses software checks receipts against company expense policy for compliance and flags non-compliant expenses. Expenses works in combination with Tipalti AP automation software for making global payments to reimburse employees and view employee spending. 

Tipalti also offers a corporate spending card with rewards, called Tipalti Card, to approved users. With Tipalti cards, businesses can issue controlled cards to their employees for making non-PO purchases without requiring a PO number from the procurement department. You won’t need to spend time reimbursing employees for their out-of-pocket business expenses.  

The Tipalti advanced FX products work with other finance automation software from Tipalti to make supplier payments and payouts in 30 currencies, centralizing the payments function instead of requiring companies to use an international banking network and locking in foreign exchange rates before invoice payments are due. 

Tipalti Procurement software lets employees submit purchase requisitions (PRs), stakeholders review them, and approvers make approvals. Tipalti Procurement provides purchasing status and manages suppliers and documents. It automatically creates purchase orders from approved PRs.

How Much Does QuickBooks Desktop Cost?

QuickBooks Desktop charges a per-user software license. Intuit QuickBooks Desktop add-ons are Plus (unlimited customer support, data backups, and upgrades), payroll, and remote hosting. Plus is included in QuickBooks Enterprise. Payroll is available for Gold and Platinum editions of QuickBooks Desktop Enterprise. Request price quote.

Enterprise 24.0 starts at $1,922 for Gold, $2,363 for Platinum, and $4,668 for Diamond (custom pricing available). Gold and Platinum are billed annually, while Diamond is billed monthly. 

If your accountant or bookkeeper is a ProAdvisor member of QuickBooks, it can get discounts for its own software and for clients like your company through QuickBooks Accountant Desktop. The ProAdvisor selects whether to let you pay QuickBooks for the discounted software in a Direct purchase or pay first and bill you later. 

QuickBooks Plus Pro is available for up to 3 users and QuickBooks Premium Plus is available for up to 5 users. QuickBooks Enterprise is available for up to 40 users and is an annual subscription is priced for in a number of users range.