• North America
    • United Kingdom
    • Europe
  • Solutions
    • Accounts Payable AutomationEnd-to-end, global payables solution designed for growing companies
      • Supplier Management IconSupplier Management
      • Invoice IconInvoice Management
      • PO Matching IconPurchase Order Matching
      • Global Payouts IconPayment Remittance
      • Payment Reconciliation IconPayment Reconciliation
    • ProcurementComplete control and visibility over corporate spend
    • Global Partner PaymentsScalable mass payout solutions for the gig, ad tech, sharing, and marketplace economies
      • Supplier Management IconPartner Management
      • Global Payouts IconGlobal Payments
      • Fraud Detection IconFraud Detection
      • Self Billing IconSelf-Billing Module
      • Tax Compliant IconTax and VAT Compliance
    • ExpensesMobile ready integrated expenses and global reimbursements
  • Technology
    • Overview
      • The Tipalti PlatformGlobal, scalable, and fully automated
    • Features
      • Multi Entity IconMulti-Entity Architecture
      • Financial Controls IconFinancial Controls
      • Payment API IconPayment API
      • Secure Cloud IconSecure Cloud
      • MSB IconMoney Services Business
      • AI IconPi Payables Intelligence
    • Integrations
      • ERP & Accounting
      • Oracle NetSuite
      • Sage Intacct
      • QuickBooks
      • Microsoft Dynamics
      • Sage Accounting
      • Xero Accounting
      • Performance Marketing
      • Custom Integrations
  • Why Tipalti
    • Overview
      • Why TipaltiA modern, holistic, powerful payables solution that scales with your changing business needs
      • Customer StoriesSee how we transform finance operations
    • Benefits
      • Accolades
      • Invoice-Based Workflow
      • Performance-Based Workflow
      • Benefits by Role
    • Additional Services
      • Currency Management
      • FX Hedging
      • Implementation Services
      • Supplier Enablement Program
    • Industries
      • Advertising Technology
      • Affiliate and Influencer Networks
      • Business Services
      • Ecommerce and Retail
      • Education
      • Financial Services
      • Healthcare
      • Manufacturing and Wholesale
      • Marketplaces and Gig Economy
      • Online Services
      • Software and Technology
      • Video and Digital Media
      • Video Gaming
  • Resources
    • Blog
      • The FinTalk BlogStrategy and trends in payments
    • Tools
      • Cost Per Invoice Calculator
      • Payment Error Calculator
    • Guides
      • What is AP Automation?
      • Compare Payment Methods
      • Future of Finance
      • Destination IPO
      • Payments Across Borders
      • The Total Guide to ERP Integration
  • Company
    • About Us
      • About Tipalti
      • Careers
      • Partnerships
      • Contact Us
    • Help
      • Support
      • FAQs
    • News & Events
      • Events
      • Newsroom
  • Login
  • Get Started
Get Started

Use Quickbooks Bill Pay to Send & Receive International Payments


We've paired this article with a comprehensive guide to solving QuickBooks problems with automation. Get your free copy of 7 QuickBooks Payables Problems Solved with Automation!
Get the FREE guide
Home / QuickBooks Hub / QuickBooks International Payments

QuickBooks is one of the most popular fintech platforms on the planet. So, it should come as no surprise that the product provides financial capabilities for many companies. 

Your business can make QuickBooks international payments particularly well with AP automation software integration. AP automation software solves many accounts payable challenges in QuickBooks.

Table of Contents

  • QuickBooks Across the Seas
  • Does QuickBooks Work for International Payments? 
  • How to Pay International Vendors
    • ACH vs. Wire Transfer for International Payments
    • Sending International Vendor Payments with QuickBooks
  • Tipalti’s ERP Integration with QuickBooks
    • What is Tipalti Integration with QuickBooks?
    • Benefits of Tipalti Integration with QuickBooks
    • Tipalti Customer Testimonials
  • Receiving International Payments from Customers
    • Record a Single Invoice Payment
  • How Does QuickBooks Accept International Payments? 
    • Send an Online Invoice
  • Final Thoughts

QuickBooks Across the Seas

With integrated add-on software, QuickBooks users can make and receive international payments with foreign bank accounts. The platform provides international invoice features, including foreign currency. Small businesses and medium-sized enterprises can easily send and accept international payments from anywhere on the planet.

Besides the U.S. version, QuickBooks Online and QuickBooks Desktop offer QuickBooks international versions in some countries. 

Does QuickBooks Work for International Payments? 

According to the QuickBooks Support Team, an integrated QBO add-on app is required to receive some international payments. QuickBooks Online doesn’t accept online payments from foreign bank accounts.  

A global payables automation app is needed for the QBO accounting software. It provides global ACH (and other international bill payment methods) in local currencies and handles foreign exchange rates. 

How can your business improve QuickBooks payables and payments? 

 Download our eBook, “7 QuickBooks Payables Problems Solved with Automation” to learn how to improve payables and payments in your business. 

Use AP automation software with strong financial controls, self-service supplier onboarding portal, automated payment status, tax compliance reports, cost-effective payment method choices, FX features, and global regulatory compliance.

GET THE FREE EBOOK

How to Pay International Vendors

Making supplier invoice payments from country to country through QuickBooks is enhanced through a QBO add-on app. Global payment choices include hundreds of countries and foreign currencies and several payment methods. Payment options are global ACH bank transfers, wire transfers, eCheck, debit cards, credit cards, and PayPal. 

The QuickBooks support link for sending international wire transfers to vendors includes a step-by-step process for QBO. Start by turning on multicurrency before making the QuickBooks wire transfer to avoid a sync error. 

ACH vs. Wire Transfer for International Payments

Comparing global ACH vs. wire transfer for international vendor payments:

  • ACH transaction fees are much lower than wire bank fees.
  • Global ACH requires country bank infrastructure adequacy.
  • Wires work for certain international payment remittances when:
  • The amount is large.
  • The receiving country lacks a bank-to-bank network similar to ACH.
  • Country payment rules for remittances change often. 

Wire transfers use instructions provided by the payor to their bank for direct remittance. This action is from the sender’s bank account to the receiver’s bank account. Large wire transfer fees may be charged by the sending, intermediary, and receiving banks. With international wires, it takes about a week to receive available funds.

Global ACH has no formal network or standard rules like those provided by Nacha for US-only transfers. Global ACH requires several business days to clear funds in the payee’s bank account. 

QuickBooks Online and QuickBooks Desktop offer Intuit Merchant Services payments processing through QuickBooks Payments upon approval. 

QuickBooks Payments sends bill payments and accepts/receives customer payments through online invoice and payment processing. Using QuickBooks Payments streamlines the process for recording payment transaction deposits. 

Sending International Vendor Payments with QuickBooks

Before sending an international vendor payment with QuickBooks Bill Pay, make sure you’re fine with the QuickBooks caution of no turning back once you enable multi-currency, which is required for this task. 

QuickBooks Online steps (with QuickBooks Bill Pay) for sending an International Vendor Payment by wire transfer are:

  1. Turn on multi-currency. 
  2. Add a vendor with a foreign currency.
    1. Go to Get paid & pay or Expenses.
    2. Select Vendor, then New vendor.
    3. Select a currency from the dropdown Currency menu.
    4. Enter the vendor’s name and information.
    5. Save.
  3. To pay an international vendor with a wire transfer.
    1. Select +New, then Pay Bills Online.
    2. Go to the Unpaid Bills tab.
    3. Select the bill to pay
    4. Set up vendor for first wire transfer using Set up international transfer in the Payment Methods column.
      1. Enter the vendor’s bank information.
      2. Complete any additional vendor setup required, using correct Country field in setup. 
    5. After reviewing the payment information, select Next.
    6. Select Edit details to make changes.
    7. Send payment.

Tipalti’s ERP Integration with QuickBooks

Tipalti’s ERP integrations include purchase order management, payments and AP automation integration with QuickBooks accounting software. 

What is Tipalti Integration with QuickBooks?

Tipalti AP automation and global partner payments software integrates with QuickBooks Online as an add-on app using seamless API connection. 

Tipalti automated global partner payments software is used to make supplier or vendor payments, independent contractor payments, freelancer payments, royalty payments, publisher, influencer and affiliate payments, and other partner payments with QuickBooks or other integrated ERP or accounting software. 

Benefits of Tipalti Integration with QuickBooks

Benefits of Tipalti integration with QuickBooks include:

  • Using AP automation and payments software with highly advanced functionality to reduce fraud risk, errors, and hiring needs, saving time and money
  • Automated vendor TIN validation, tax compliance, and global regulatory compliance
  • Digital invoice data capture, invoice matching, and guided online approvals, payment status, eliminating paper documents and manual data entry
  • Enhanced ability to make domestic, international, and cross-border payments with a choice of available payment methods in 196 countries and 120 currencies in large batches
  • Automatic payments reconciliation in real-time

Tipalti offers other features and advantages. Tipalti has multi-instance functionality.  For global payments, Tipalti offers advanced foreign exchange (FX) features. 

With Tipalti, your business will be able to complete invoice management and bill processing in time to take and apply valuable early payment discounts in QuickBooks. Automated invoice approval and payment status is available through the self-service supplier portal, significantly reducing the need for time-wasting AP staff follow-up communications with suppliers. 

Payment methods offered by the Tipalti automation add-on app include:

  • ACH in the U.S.
  • Global ACH
  • Wire transfer
  • Prepaid debit card
  • PayPal
  • Tipalti virtual payment card 

The Tipalti Card is a virtual payment card that lets you manage spend by employee and vendor category. It offers cash-back rebates on your business purchases. 

Top-rated Tipalti finance automation software has a 98% customer retention rate and a 99% customer satisfaction rate. Tipalti lets your business reduce end-to-end payables workflow by 80% and speed your accounting close by 25%. The error reduction rate from Tipalti automation software is 66%. 

Integrating Tipalti with QuickBooks accounting software will help you maximize your investment in QuickBooks and reliably streamline accounts payable workflow. 

Tipalti Customer Testimonials

Tipalti customers using QuickBooks accounting software have achieved significant benefits from integrated Tipalti AP/finance automation software. Two customer case studies with testimonials include Skillshare and LockerDome. 

Skillshare 

The first case study highlighting Tipalti benefits is “Skillshare Saves Time & Scales Financial Operations with Tipalti.” Skillshare, an online education community business, switched to Tipalti from Bill.com (now named BILL) in 2018. 

Skillshare is a high-growth company with international operations. Lisa Pesante, the head of finance, needed an AP solution to provide robust invoice processing, increase trust and financial controls, and professionally make payments on time. Using Tipalti AP automation and global partner payments software helped Lisa achieve her goals for Skillshare AP workflow and payments efficiency. 

We used to spend three hours a week making payments. Now, it’s down to minutes. In our old system, Bill.com, it was difficult to create all of our payments. We work with a lot of international social influencers, and we needed to pay these people in different markets. If we can’t pay them effectively, it limits our reach.

– Lisa Pesante, Head of Finance, Skillshare

LockerDome

The second case study with a testimonial for Tipalti AP automation and global partner payments software is “LockerDome Saves 720 Hours a Year with Tipalti.”  LockerDome is a fast-growing AI/ML-driven ad platform company that switched to Tipalti in 2017 when using QuickBooks. LockerDome switched from Bill.com (currently named BILL) to Tipalti to overcome its limitations and use Tipalti’s more advanced financial automation software platform features. 

We had major operational challenges that were impacting our operational growth—we were unable to onboard or bring on new publishers and partners that would enable us to scale. Payments processing was taking 6-8 days per month. With Tipalti, it’s now down to hours. The impact is dramatic—Tipalti has enabled us to have better efficiencies with our payments process, vendor onboarding, and reporting.

– Mark Lewis, CFO, LockerDome

Receiving International Payments from Customers

For global customers, payments can be streamlined through the QuickBooks platform. 

To accept global ACH bank transfer payments from customers, you need an add-on app because QBO lacks this feature.

QuickBooks accepts international payments via international wire transfers, debit cards, credit cards, and PayPal (using PayPal Passport).

QuickBooks Payments automatically moves processed transactions into your accounts to record the bank deposit. With QB Payments, you don’t have to put transactions into the “Undeposited funds account” first to record bank deposit details. 

Receiving QuickBooks international payments uses many of the same recording steps for any customer invoice payments. (Set up multicurrency first.) These are the QBO support steps recommended for recording a single invoice payment from a customer:

Record a Single Invoice Payment

  1. Select + New.
  2. Select Receive Payment.
  3. Select the name from the drop-down menu.
  4. From the Outstanding Transactions section, select the transactions that you’d like for QuickBooks Online to calculate. As you select these items, the payment total will change.
  5. Select the payment method.
  6. Enter the reference no. and memo if applicable.
  7. You can either deposit the money to your checking account or to the undeposited funds account.
  8. Select Save and close.

Besides single invoice payment, the QBO support article also includes steps for partial invoice payment and grouping multiple payments (bulk).

How Does QuickBooks Accept International Payments? 

QuickBooks Online lets you enter bills, send online invoices, record, track, and accept multiple types of foreign currency payments. First, set up the multicurrency option in the system. This allows a business to accept international customer funds using QuickBooks Payments. 

Before accepting the customer payment, use QuickBooks online invoicing. You can easily email the invoice with a Pay Now button and payment options with the QuickBooks Payments feature. The payment options include U.S. ACH, credit cards, and other available methods but not international ACH. 

Send an Online Invoice

The steps for sending an online invoice after turning on payment options are:

  1. Select + New.
  2. Select Invoice or Send Invoice.
  3. Select the customer from the Customer dropdown. Make sure their email address is in the Email field.
  4. Go to the Online payments section. Review the payment options available.
  5. If you want to change the payment options, select Edit. Or select the checkbox for the options you want to make available.
  6. When you’re done, select Save and send.

QBO automatically applies customer payments to the oldest invoice. You can change this setting, according to the QuickBooks Support Team, as follows: 

  1. Select the Gear icon.
  2. Click Account and Settings.
  3. Select Advanced on the left of the screen.
  4. Click the Pencil icon in Automation.
  5. Remove the check-mark in the box next to Automatically apply credits. 
  6. Click Save and select Done.

If your small business invoices are issued in one currency and the customer pays in a different currency, QuickBooks Online requires you to set up a Dummy Bank account in the home currency to record the transaction and manually calculate the exchange rate.

When you accept international payments, QuickBooks records the entry using double-entry bookkeeping (with your review). After you turn on multicurrency in QBO, the system automatically tracks foreign currency transactions, including foreign exchange rate gains and losses. 

It should be noted! Setting up multicurrency determines home currency and can’t be turned off. 

Final Thoughts

QuickBooks Online and QuickBooks Desktop facilitates sending and receiving international payments. 

However, QuickBooks Online lacks the ability to send and receive customer payments from foreign bank accounts and global ACH. Using an add-on app within QuickBooks Online helps to overcome international limitations, adding robust features, automation, and fraud control. Download our eBook, “7 QuickBooks Payables Problems Solved with Automation.”

About the Author

Barbara Cook

Barbara is currently a financial writer working with successful B2B businesses, including SaaS companies. She is a former CFO for fast-growing tech companies and has Deloitte audit experience. Barbara has an MBA degree from The University of Texas and an active CPA license. When she’s not writing, Barbara likes to research public companies and play social games including Texas hold ‘em poker, bridge, and Mah Jongg.


RELATED ARTICLES

The Ultimate Guide to QuickBooks Integration Accounts Payable in QuickBooks: How to Set Up Reliable Workflows Use QuickBooks to Send & Accept International Payments How to Pay Vendors in QuickBooks Online & Desktop A How-To Guide on Making QuickBooks Contractor Payments Guide to Syncing Stripe with QuickBooks How to Process ACH Payments through QuickBooks How-to Guide for Accepting Payments with QuickBooks QuickBooks File Formats | Common Extensions for Windows & MacXero vs Quickbooks: Best Pick for Small Business 2023 The Pros & Cons of QuickBooks Online vs Desktop 18 Best QuickBooks Alternatives for Small & Growing Businesses How to Process Credit Cards in QuickBooks Online What is Partial Payment? & How to Handle It in QuickBooks How to Set up Recurring ACH Payments in QuickBooks

Footer

Solutions

  • Accounts Payable Automation
  • Global Partner Payments
  • Procurement
  • Expenses

Capabilities

  • Overview
  • Supplier Management
  • Invoice Management
  • PO Matching
  • Self-Billing Module
  • Payment Reconciliation
  • Global Payments
  • Fraud Detection
  • Tax and VAT Compliance

Why Tipalti

  • Why Tipalti
  • Customer Stories
  • Invoice-Based Workflow
  • Performance-Based Workflow
  • Benefits by Role
  • Benefits by Industry
  • Bill.com Alternative

Technology

  • The Tipalti Platform
  • Multi-Entity Architecture
  • Financial Controls
  • Payment API
  • Secure Cloud
  • Money Services Business
  • Pi Payables Intelligence

Resources

  • The FinTalk Blog
  • What is AP Automation?
  • Compare Payment Methods
  • Future of Finance
  • Destination IPO
  • Payments Across Borders
  • The Total Guide to ERP Integration
  • Cost Per Invoice Calculator
  • Payment Error Calculator

Company

  • About Tipalti
  • Careers
  • Partnerships
  • Events
  • Press
  • In The News
  • Media Kit
  • Support
  • FAQs
  • North America
    • United Kingdom
    • Europe
Contact Us
LinkedIn Instagram Facebook Twitter YouTube
We Handled It.
Legal Agreements
|
Cookies Declaration
|
Privacy Policy
|
Payer / Sender Rights
|
Customer Assistance Policy
© 2010–2023 Tipalti Inc.