Houston Dynamo FC Streamlines Procurement and Triples Payment Volume Efficiency with Tipalti

The Challenge

Ensuring Accurate PO Oversight

Houston Dynamo FC, an American professional soccer club, faced the intricate challenge of managing purchase orders (POs) across a dynamic sports organization with evolving vendor relationships. The finance team struggled with maintaining accurate oversight as PO updates required extensive manual effort.

Without a centralized procurement platform, the PO process was cumbersome, requiring repeated data entry and manual checks to ensure accuracy. This lack of adaptability made it difficult to track expenditures effectively, particularly as departmental budgets shifted and new vendors were onboarded. The team needed a solution that could streamline PO management, reduce administrative strain, and provide clarity over expenses in real-time.

The Solution

Simplified Purchase Order Management

To address these manual challenges, Houston Dynamo FC adopted Tipalti’s automated procurement solution, which provided a centralized platform for managing purchase orders with precision and ease. The team restructured their workflows, leveraging Tipalti’s flexible approval hierarchies to streamline processes and empower department-level users to input detailed expenditure information. This approach ensured consistent data entry through custom fields and a unified interface, reducing clerical errors and enabling efficient vendor record maintenance.

Tipalti’s modern procurement system allowed end users to accurately code requests while granting the finance team visibility into updates without being overwhelmed by administrative tasks. By seamlessly integrating PO management with bill matching, Tipalti helped Houston Dynamo FC maintain control over approvals and expenses, creating a foundation for efficiency across the organization.

The Result

Greater Operational Efficiency and Team Cohesion

With Tipalti, Houston Dynamo FC achieved a streamlined procurement process that enhanced organizational efficiency and fostered collaboration. Since implementing the solution, Houston Dynamo FC has drastically improved efficiency and reduced manual workload. The club has expanded its payment capabilities beyond simple check processing to include multiple flexible payment options. Additionally, the team reduced payment errors and tax compliance risk, while significantly accelerating supplier onboarding.

Clearer budgeting and real-time status tracking improved Houston Dynamo FC’s monthly and annual spending oversight. This allowed the club to minimize manual cleanup and confusion caused by vendor and staff turnover and enabled the finance team to focus on more strategic priorities.

For Houston Dynamo FC, the improved workflows ensured timely payments and reduced errors, which enhanced critical vendor relationships. Tipalti was also able to provide the club’s accounting team with clear, well-structured exports that are easy to process into its current ERP system, helping make their monthly close process more efficient.