Adding entities shouldn’t mean adding AP headcount. But for many AP managers, growth often means managing duplicate approval chains, separate logins, and manual reconciliations. All of this takes valuable time away from the finance team’s strategic work.
While ERPs are vital systems of record, to support more entities without scaling the team, finance also needs an operational engine that’s designed for complex AP.
The reality of scaling multi-entity AP
As invoice volumes grow, the limitations of disconnected systems quickly become apparent:
- Entity multiplication: Managing separate software instances for each entity leads to fragmented vendor records, duplicate processes, and limited visibility.
- Approval bottlenecks: Requiring approvers to log in to multiple systems or use complex ERP interfaces slows down cycle times.
- Manual workarounds: Finance teams spend hours transferring data between systems, increasing the risk of payment errors and delaying the month-end close.
A unified multi-entity platform consolidates these workflows, enabling teams to manage entity-specific approvals, global payments, and instant reconciliations from a single interface.
Customer proof: scaling with automation
Instead of adding headcount or stitching together point solutions, growing finance teams use Tipalti to scale efficiently:
LivTech: Expanded from 8 to 17 entities, and reduced weekly AP processing from 40 hours to 5 hours
LivTech, a healthcare company, had a manual AP process that required 40 hours of work per week. By consolidating AP across all 17 entities into a single platform integrated with Sage Intacct, they optimized supplier onboarding, approvals, and payments.
Weekly AP processing time dropped from 40 hours to 5 hours, and the company earned $30,000 in cashback rewards.
Tipalti has turned what was once a 40-hour weekly task into just five hours, even as we’ve grown to 17 entities. Vendors get paid faster, our audit trails are stronger, and cashback rewards have added $30,000 to our bottom line—automation we’ll never give up.
Cortney Grubb
Controller, LivTech
Yoto: Scaled to 1,200+ suppliers with a 2-person team
Yoto, a children’s audio player company, processed ~500 invoices per month across domestic and international suppliers. Their two-person finance team needed a solution that could scale with their global growth. By integrating Tipalti with NetSuite, Yoto automated invoice capture, coding, and multi-currency payments.
Managing payments for 1,200 global suppliers used to require hours of manual data entry, coding, and bank routing every single week. Tipalti completely automated our accounts payable process for 500 monthly invoices, allowing us to scale the business, keep our team size the same, and finish our month-end close much faster.
Beatriz Vasconcelos
Financial Controller, Yoto
Mail Shark: 75% less workload, and 3,000+ hours back
Direct mail marketing company Mail Shark was spending nearly 80 hours per week across spreadsheets, check runs, and ACH payments for 200+ monthly invoices. Connecting Tipalti with Sage Intacct unified their payment methods and approval workflows.
After implementing Tipalti, Mail Shark reduced AP workload by 75%, saving over 3,000 hours annually.
We were very close to two employees, 80 hours weekly, doing AP…Now I feel one person can handle it in 20 hours each week. That’s 3,120 hours saved each year.
Mary Beth Lemon
Executive VP of Finance & HR, Mail Shark
Operational gains of a connected suite
Consolidating accounts payable, procurement, expenses, corporate cards, and treasury onto one platform reduces operational friction:
| Capability | Disconnected workflows | Tipalti Connected Suite |
|---|---|---|
| Multi-entity | Separate logins and workflows per entity | Single platform with entity-specific rules |
| Approvals | System-dependent logins, chasing via chat | Email-driven approvals |
| Reconciliation | Manual spreadsheet matching across tools | Automated, real-time sync with NetSuite, Sage, and other ERPs |
| Global Payments | Limited currency/method options | 200+ countries, 120 currencies, 50+ payment methods |
Grow the business — not the AP workload
Adding entities naturally creates more invoices, approvals, suppliers, payment requirements, and accounting work. It doesn’t have to create the same increase in manual effort.
Tipalti connects AP workflows across entities and integrates with the ERP systems that finance already relies on. The result is greater control, less repetitive work, and more capacity for the team to support what comes next.
Schedule a demo to see how Tipalti can support your growing finance operation.
