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Cut costs, eliminate manual work, and gain full visibility into your payables process.
The global automation market for accounts payable will reach $17 billion by 2032, indicating many more companies are considering automation as a permanent solution. Airbase is an AP automation and spend management platform acquired by Paylocity in 2024. The solution is designed for tech-forward SMBs looking to automate their accounts payable while integrating expense management.
In this article, we explore key competitors of Airbase by Paylocity, including top features, serviceable markets, strengths, pricing, and customer reviews, to help you choose a suitable system that will evolve with your business.
5 Signs You’ve Outgrown Airbase or Any SMB AP Tool
1. Manual Workarounds are Adding Up
You still rely on spreadsheets or off-platform approvals to manage exceptions and multi-entity operations. These workarounds can slow down the AP team and introduce risk.
2. Limited Integrations Are Holding You Back
As your tech stack grows in complexity, it can introduce more complications, especially with global ERP integrations.
3. Global Operations Are a Headache
Airbase has limited global capabilities. If a business needs multi-currency support and cross-border compliance, it may be a sign it needs to start looking for a new system.
4. You Don’t Trust the Numbers
You need to track real-time spend across multiple departments and/or entities, but must export data for manual analysis. That’s a red flag if a CFO needs instant info for decision-making.
5. You’re Growing Fast
What may have worked with 50 employees won’t with 500. It may be time to move on if you’re hitting the ceiling on what your system can support without friction.
What to Look for in a Scalable AP Solution
- End-to-end AP automation with scalability
- Global security and payment compliance
- Multi-entity remote support
- AI and ML-powered invoice data capture
- Two and three-way PO matching
- Self-service and branded supplier onboarding
- In-depth ERP and accounting app integrations
Focusing on these key features can help you avoid the limitations of outdated accounting systems and choose an AP platform designed for high-volume, global operations.
Check out our AP Survival Guide to learn more about must-have AP capabilities and common missteps you can make.
Top Airbase Competitors to Consider in 2025
As a business grows in complexity, it has no choice but to reassess legacy systems. It’s natural to outgrow certain tools, but when and what you replace them with can make for a competitive gain or loss.
If you’ve outgrown Airbase’s mid-market features, consider these alternatives that may be better aligned with your AP, payments, and scalability needs:
- Tipalti: Best for Global AP
- Stampli: Best for Invoice Management
- Yooz: Best for Simple Integrations
- BILL: Best for Small Business AP
- Coupa: Best for Spend Control
Compare: Tipalti vs. Airbase and Other Competitors
| Feature | Airbase | Tipalti | Stampli | Yooz | BILL | Coupa |
|---|---|---|---|---|---|---|
| Invoice Automation | No managed services, 3-way match NS only, advanced approval policies added $, approvers added $. | AI-based OCR, predictive GL coding & approval routing, advanced PO matching, best-in-class approval emails, e-invoicing support. | Header-level OCR w/ low accuracy line-level suggestions. Manual PO matching workflow. Additional $ for approvers. | Vendor memorization for GL coding. 2- & 3-way matching of total amount only. Rules-based approval flows | Header-level OCR, manual GL coding, approvers extra $. | Collect invoices via XML, PO flip, supplier upload. No strong solution for emailed invoices. InvoiceSmash expensive add-on |
| PO Matching | Three-way matching. | Line-level two and three-way with discrepancy flagging. | Basic matching. (no three-way). | Two and three-way. | Two-way. | Two and three-way. |
| Reconciliation | NS focus, Intacct+QBO API integrated, the rest file-based. | Fully managed in-house API and file-based integrations with leading ERPs, instant reconciliation. | +70 ERP API or file-based integrations. Fast implementation, but DIY approach and limited support for complex setups. | Emphasis on Sage ERPs. YoozVendorStatements available for supplier statement reconciliation | QuickBooks and Xero focus. Enterprise plan needed for NetSuite, Intacct, or MSFT Dynamics integration. File-based for other ERPs. | Focus on enterprise-level ERPs like SAP and Oracle |
| Intelligent Data Capture | Smart data capture for invoices and receipts. | AI-powered OCR with machine learning for continuous improvement. | AI-enhanced data capture with some manual validation. | OCR with AI, strong field mapping. | OCR with manual data entry. | High volume capture; less flexible for low volume. |
| Approval Workflows | Configured by amount, role, and entity. | Multi-level configurable by staff role, data, and thresholds. | Role-based workflows and UI collaboration. | Prebuilt templates with drag-and-drop. | Custom role-based rules (also by amount) | Highly configurable; requires setup and training. |
| Tax Compliance | W-9 collection only, no validation — can upload any document | KPMG approved digital tax engine, TIN validations, prep reports, withholdings, and eFiling. | Manually collect tax forms to add to vendor record. No digital capture, validations, withholdings, prep reports, eFiling | None | Manually collect W-9s and upload them for scan and capture of data. No W-8 support. No TIN validations | Add-on module “Risk and Performance Management Advanced” required for tax validation. |
| Approver Access | Free for approvers and budget holders. | Free via email with no login required. | Free access for approvers. | Web/mobile; reminders and delegation supported. | Free via email with no login required. | Limited mobile and email approvals. |
| Global Payments | No MTLs. No OFAC screening. Wire only international option. | Pay to 200+ countries and territories in 120+ currencies via 50+ methods. Globally licensed, bluechip bank partners, fraud protection | Domestic focus, slow payments. Int’l mostly wires to +100 countries. No MTLs. Payments must originate in USD. | 3rd party pay partner solutions. CSI, Snapcheck, Checkbook, Corpay. Not available in Europe | Domestic focus. Mostly wire for international, limited local transfer via Airwallex partnership. Slower payments | Coupa Pay add-on not core offering, low attachment rates. Several card & payment partners |
| Custom Fields | Supported. | Supported. | Supports some customization. | Users define and manually map fields to invoice data. | Supported for select workflows. | Supported. |
| ERP Integrations | Top include QuickBooks and NetSuite. | Native integrations with top brands like NetSuite, Intacct, QuickBooks, and over 50 additional ERP and accounting systems. | Common ERPs like QuickBooks and NetSuite. | Prebuilt connectors for Sage and QuickBooks. | Top integrations include NetSuite, QuickBooks, and Xero. | SAP, Oracle, and other enterprise ERPs. |
| Fee Splitting | Not available. | Supported across departments and entities. | Not available. | Limited functionality; available using workarounds. | Not available. | Complex allocations and cost centers. |
| Scalability | Mid-size companies that are looking to grow. | Built for growth and high-volume AP. | Mid-sized businesses managing small AP growth. | Growing SMBS and mid-sized firms use this to scale. | Assists with moderate invoice volume. | Scaled best for larger companies with large and complex infrastructures. |
| Financial Controls | Highly customizable around spend workflows. | Enterprise-grade with role permissions, compliance, and thorough audit logs. | Focuses on approval control and oversight. | Moderate: role-based approvals and user permissions. | Basic approval workflows and audit logs. | Advanced: deep control with procurement tie-ins. |
| Best For | Mid-size companies looking to consolidate spend and AP. | Global, high-growth companies looking to expand with measured control. | Finance teams seeking stronger collaboration and visibility. | Best for cost-conscious SMBs and mid-market companies. | SMBs looking for basic AP automation tools. | Organizations with a focus on procurement and spend management. |
1. Tipalti: Built for High-Growth AP Teams
Tipalti is an end-to-end accounts payable solution designed to grow with your business. The system functions seamlessly in a unified cloud platform, utilizing key features like AI Smart Scan invoice processing technology, auto-routing for approvals, built-in tax compliance, in-depth ERP integrations, and more.
Tipalti is an industry-leading brand that offers a white-label experience worldwide. Recent accolades include “Forbes Fintech 50 of 2025,” “G2’s Best Accounting and Finance Products of 2025,” and “Winner of the FinTech Awards for ‘Best SaaS for FinTech’ in 2025.”
Top Features
- End-to-end automation with mass payables, tax compliance, PO matching, and FX tools
- Built-in tax engine that’s KPMG approved with self-service partner onboarding
- Multi-entity management that can extend to procurement and expenses
Servicable Market
Tipalti is an excellent solution for businesses looking to streamline the AP process through automation. Whether a startup or a large enterprise, it’s a solution that fits all sizes and industries.
Strengths
- Faster invoice processing with AI Smart Scan and auto-coding
- International, performance-based platform for marketplaces, networks, and communities
- Reduces payment error rates by 66% and workload by 80%, using 26,000 AI-driven payment validation rules
Pricing
The AP Starter Plan for Tipalti is $99/month. It includes features like:
- AI Smart Scan invoice processing
- Self-service supplier portal
- W9/W8 collection and TIN validation
- Bill approval rules builder
- Domestic multi-entity infrastructure
- Card and expense tools
- Integrations with leading ERPs.
There are also Premium and Elite pricing plans that offer advanced features with a custom quote and three Mass Payments plans.
Customer Rating
G2: 4.5/5
Capterra: 4.6/5
What Our Customers Say
66% fewer payment errors. 25% faster close. 80% less AP workload.
Tipalti vs. Airbase: Side-by-Side Comparison
 |  | |
|---|---|---|
| *Limited functionality | ||
| Invoice Management | AI-based OCR, predictive GL coding and approval routing, advanced PO matching, best-in-class approval emails, e-invoicing support. | No managed services, 3-way match NS only, advanced approval policies added $, approvers added $. |
| PO Matching | Two and three-way with automated reconciliation. | Supports two-way and three-way PO matching. |
| Reconciliation and Reporting | Fully managed in-house API and file-based integrations with leading ERPs, instant reconciliation. | NS focus, Intacct+QBO API integrated, the rest file-based. |
| Tax and Regulatory Compliance | KPMG approved digital tax engine, TIN validations, prep reports, withholdings, and eFiling. | W-9 collection only, no validation, but can upload any document. |
| Global Remittance | Pay to 200+ countries and territories in 120+ currencies via 50+ methods. Globally licensed, Bluechip bank partners, fraud protection. | No MTLs. No OFAC screening. Wire only international option. |
| FX Solutions | Convert currencies, manage intercompany bank transfers, hedge FX risks. | None |
| Supplier Management | Self-service onboarding, payment validations, proactive status comms, supplier choice, and visibility. 26K+ rules validate payments, screen against OFAC/SDN lists. | English portal only, 3-day payment validation process, no built-in validation rules. |
| Touchless Invoice Processing | AI-based Smart Scan and auto-routing. | OCR with generative AI and machine learning. |
| Bill Approval | Via email with no login or fee, with role-based workflows. | Review and approve bills via desktop, Slack, mobile, or email. |
| Pay Fee Splitting | Split fees between payer and payee. | Not supported. |
| Multi-Entity | Manages payables for multiple subsidiaries with shared or separate workflows and automatic currency/entity mapping. | Supported through NetSuite, but lacks robust controls across taxes, currencies, and approval workflows. |
| Scalability | Works for high-volume, global companies managing a multitude of payments each month. | Works for mid-market American firms, but may not be built for high complexity (performance and controls may degrade). |
| ERP Integrations | NetSuite, Intacct, Sage, QuickBooks, MS Dynamics, and 50+ ERPs, with instant reconciliation. | NetSuite, Intacct, MS Dynamics, QBO; 70+ ERPs. |
Experience the Full Power of End-to-End AP Automation with Tipalti
How Other Airbase Competitors Stack Up
2. Stampli
Stampli is a domestic-focused AP automation solution offering fast implementation. The system was designed to streamline approvals and improve invoice collaboration.
Stampli serves 70k AP users and approvers worldwide, managing $51B invoices annually, and is a leader in the G2 Grid for AP Automation software.
Top Features
- Invoice management tools with role-based workflows and UI collaboration
- “Billy the Bot” personal AI assistant for coding, approvals, and audit trials
- In-depth integrations with popular ERPs like SAP, QuickBooks, and NetSuite
Servicable Market
Mid-sized businesses looking to improve invoice management and collaboration without replacing legacy workflows.
Strengths
- It’s a low-cost solution with flexible contracts and a free trial
- Works well with legacy ERPs (like NetSuite, Sage Intacct, and QuickBooks)
- Aggressive implementation timelines with promises of hours/days
Pricing
All pricing for Stampli is quote-based; you must contact sales for an exact price.
Customer Rating
G2: 4.6/5
Capterra: 4.8/5
3. Yooz
Yooz is an all-in-one AP automation and document-processing solution that offers features to assist from purchase to payment. The cloud-based accounting system stands out for its robust OCR capabilities, easy onboarding, and broad ERP compatibility.
Yooz boasts a cost savings of up to 80%, cuts cycle time to a few hours, and quickly automates each step of your P2P process.
Top Features
- Robust AI-powered OCR with intelligent invoice data capture
- Online, real-time supplier relationship management
- Regulation-compliant traceability and AI-based fraud detection
- Automated approval workflows and purchase order creation
- 100% of documents are separated automatically with YoozSmartSplit
Servicable Market
Yooz serves organizations of any size, but works best for SMBs. The system focuses on businesses seeking to modernize financial operations with intelligent automation.
Yooz currently serves over 5,000 customers and 300,000 users worldwide.
Strengths
- 15-day free trial with low commitment
- UI is centered around fast invoice processing
- AI Deep Learning and Big Data-based technologies (1 M+ vendors’ mutualized data set)
Pricing
Yooz does not offer pricing on its website. Its plan is subscription-based and depends on the volume processed. You can test the system for free for 15 days in a production environment.
Customer Rating
G2: 4.4/5
Capterra: 4.4/5
4. BILL
Founded in 2006, BILL is a widespread AP automation and accounting solution built to streamline accounts payable tasks and optimize spend management. The system quickly automates manual tasks for SMBs, improving visibility, accuracy, and efficiency.
By providing an on-demand, seamless platform, BILL helps companies better manage cash flow, leverage approvals, and enhance the overall customer experience.
Top Features
- OCR with custom approval workflows and multiple payment methods
- Real-time expense reporting and tracking with budget controls
- Intuitive UI insights into pending payments and cash flow forecasting
- Secure storage, data encryption, and PCI DSS/SOX compliance
- Top ERP integrations with QuickBooks, NetSuite, and Xero
Servicable Market
BILL serves a variety of markets and works best for SMBs. This includes everything from a small business aiming to enhance transparency to an enterprise that needs a scalable solution.
Strengths
- Inexpensive and works best for low-volume, domestic payments (MTLs in 50 states)
- API integration with QuickBooks Online and XLM connector to QBD
- Free trial and self-guided tours to increase ease of use
Pricing
BILL offers a subscription-based pricing model that provides flexibility, functionality, and scalability for SMBs. The plans are as follows:
- Essentials: Small businesses with core AP tools
- Team: Intermediate with additional features for scaling
- Corporate: Advanced with comprehensive tools for larger companies
- Enterprise: Custom for large enterprises with specific touchpoints and high volumes
Customer Rating
G2: 4.4/5
Capterra: 4.2/5
5. Coupa
Coupa (SAP tool) is a leader in AP automation and spend management features that are reimagining the future of trade. The system drives profitable growth with real-time cash flow insights, better visibility to mitigate risk, and strategic insights for data-driven decision-making. Coupa now has over 3,200 customers, $8T in spend data insights, and $240B in customer savings.
Top Features
- Spend analytics in real-time for greater visibility and cash flow management
- Total procure-to-pay (P2P) automation with global e-invoicing (Coupa Pay)
- Compliance-as-a-Service with global tax regulations and audit trails
- Quick expense capture with an easy adoption process
- Pay with more control using Coupa virtual credit cards
Servicable Market
Named a leader in the Gartner Magic Quadrant for “Source-to-Pay Suites,” Coupa best serves mid to larger companies with complex procurement and spend needs. The system is used across retail, financial services, technology, manufacturing, the public sector, and more.
Strengths
- Modern infrastructure for expense, payment (some accounts receivable), and compliance management
- End-to-end visibility with analytics, key integrations (ERP, CRM, HR, etc.), and enterprise scalability
- A robust marketplace is suitable for the purchase of physical goods via punchouts.
Pricing
Subscription-based with enterprise-level pricing. Custom quotes are based on your size, required features, and number of users. There are additional costs for implementation, training, and customization.
Customer Rating
G2: 4.2/5
Capterra: 4.0/5
Why Tipalti Is the #1 Alternative
Global AP
Supports payments to 200+ countries, in 120 currencies, via 50+ methods.
Multi-Entity
Delivers full transparency and visibility with a total separation of workflows.
Tax Compliance
Cross-border tax compliance with a 62-country validation tool and 3,000+ rules.
ERP Integration
Seamlessly integrates with 50+ leading ERP platforms such as NetSuite, Intacct, SAP, and more.
Controls and Security
Enterprise-grade security with SOC 2, OFAC, AML, and in-depth audit trails.
PO Matching and Automation
Advanced PO matching using AI tools like Smart Scan and auto-routing.
Trusted by Finance Leaders. Backed by Industry Awards.
Final Thoughts: Why Growing Companies Choose Tipalti Over Airbase
As companies scale, the limitations of mid-market accounts payable tools like Airbase become obvious—especially for organizations managing global payments, high invoice volumes, or multi-entity complexity.
Tipalti is built from the ground up to meet the growing demands of modern AP teams who need more than just a simple accounting tool.
Why choose Tipalti?
1. Grows When You Grow
A company can easily scale, managing thousands of transactions across multiple entities and borders in 200+ countries.
2. Global Influence and Reach
The system is available in several languages, and you can make payments to 196 countries in 120 currencies (with over 50 different payment methods).
3. Touchless Invoice Processing
Tipalti’s AI Smart Scan and auto-routing tools ensure data capture at every header and line-level of an invoice; offering two and three-way PO matching for end-to-end automation.
4. Built-in Global Compliance
The compliance solution is a KPMG-certified tax engine with tools for W8/W9 collection, OFAC screening, and 3,000+ payment validation rules.
5. Instant Reconciliation
Tipalti provides fully synced ERP integrations, reducing manual costs and helping AP teams close the books 25% faster.
6. White-Label Supplier Portal
Vendors enter their own data with a self-service portal that reduces time-consuming AP queries. Suppliers can also onboard, choose a preferred payment method, and check on payment status.
7. No Limits
Tipalti offers unrestricted transaction volumes and enterprise-grade controls out of the box.
Ready to Switch from Airbase? Scale Smarter with Tipalti
See how Tipalti helps finance leaders eliminate manual payables, increase global reach, and confidently scale.
Accounts Payable 
United States, Global 
Business services
100 – 1000
Mass Payments 
Software and technology
Procurement 
AdTech
Music royalties
Marketplaces
E-Commerce & retail
