Self-Service Supplier Management
Spend less time managing suppliers and more time growing your business with our comprehensive capabilities.
Supplier Management Features
Supplier Management Simplified
No more back and forth—suppliers manage their own details. Our user-friendly self-service feature allows suppliers to customize choose their own payment preferences, all while reducing payment errors for you.
Brands Take Center Stage
Suppliers can easily onboard through our hub, which you can host on Tipalti or securely embed into your website.
- Our supplier hub tailors to your brand’s look and feel
- No repeat offenders—remove duplicate registrations for a clean supplier master database
The Freedom to Choose Payment Methods
Global payees choose their preferred payment method, currency, and payment threshold.
- You get visibility into all transaction fees
- Enforce compliance with taxes and regulations
- Multilingual, with support for 27 languages
Securely Collect Payment Details
Driven by 26,000 global rules, our propriety rules engine identifies payment issues before they happen to reduce payment error rates.
- Our rules vet and validate local bank routing details, such as SWIFT and IBAN codes, screen OFAC blacklists, and more—all based on the payee’s country and payment method
- Reduce payment errors by more than 66%
- Built-in global payment intelligence and fraud prevention
One Supplier Directory, More Informed Decisions
Make better supplier selections for purchases with a centralized supplier directory.
- Easily access supplier data and essential information using the smart filter
- Search based on specific criteria
Vet and Submit Tax Forms Before Payment
Our tax wizard helps payees choose the right tax form while 1,000+ rules and TIN matching verify details. Get submission-ready 1099 and 1042-S reports for federal and state reporting, including withholdings.
- Collect W-9/W-8 tax forms during onboarding
- Verify tax details to prevent backup withholding penalties
- KPMG reviewed and approved to meet IRS requirements
- Non-US payers can take advantage of local tax/VAT ID collection in 50 countries
Complete Supplier Visibility
Cut down on payment questions from suppliers. In our hub, they can get payment updates, check payment statuses, and track invoices and payment history.
- Suppliers receive proactive, white-labeled payment status email updates
- Real-time view of payments and invoices
Optimize Supplier Data Sync
Tipalti’s pre-built API integrations sync supplier data with your ERP, giving employees, as well as finance and procurement teams, full access to all supplier details. This data easily syncs with other systems through the accounts payable process or an integrated procurement workflow with a thorough supplier review.
Platform Features
Work smarter, not harder
With AI and machine learning capabilities, an intuitive UX, and quick and easy global payments, you can drive unprecedented efficiency.
Integrations
Pre-built connections to extend automated workflows
Easily extend and simplify your workflows with pre-built integrations and powerful APIs for your ERPs, accounting systems, performance marketing platforms, HRIS, SSO, Slack, credit cards, and more.
How It Works
Up and running in weeks, not months
Collaborative customer support with customized onboarding to get you operational quickly
Step 1
Plan
Kickstart your success with a comprehensive setup call that reviews your manual AP workflow, outlines the onboarding plan, validates technical configurations, and prepares for training.
Step 2
Configure
Tipalti’s implementation experts set up your hosted portal, create sample payment files, configure payment options and email integrations, and establish ERP integrations using our pre-built solutions.
Step 3
Deploy
In-depth training for AP staff on the Tipalti Hub and the end-to-end AP automation functionalities, ensuring thorough knowledge transfer to turbocharge your successful launch.
Step 4
Adopt
Support user adoption and change management during launch while guiding suppliers through onboarding. Once set, you’ll be ready to execute your first payment run and officially launch Tipalti.
Step 5
Optimize
Continued technical support by phone and email. Tipalti customer success team learns your goals and offers solutions to reach them.
Customer Stories
Don’t just take our word for it,
see what our customers are saying
Create Music Group
Learn how this independent music, distribution, and publishing giant saved critical time by eliminating 36 days of payments work annually.
Noom
Read how this pioneering health app brought finance entirely in-house and eliminated the need for outsourced accounting help.
Therabody
Discover how this leading manufacturer of wellness products reduced processing costs and eliminated 60 hours of AP work each month.
Vivino
Find out how the world’s largest online wine retailer reimagined its vendor onboarding and approval process, reducing its multi-country, multi-currency payment process from hours to minutes.
Realwear
Learn how this AI-powered smartglasses pioneer streamlined its payment workload by 20% and cut its financial close cycle in half.
Ready to save time and money?
Book a demo to get started today and take control of your finance operations with Tipalti.
Supplier Management FAQs
Can accounts payable automation improve supplier relationships?
Accounts payable (AP) automation can significantly improve supplier relationships in a variety of ways, such as:
Reduced Errors
User-friendly automation tools minimize errors, ensuring suppliers receive the correct payments promptly. This accuracy helps to avoid disputes and fosters a more positive relationship with suppliers.
Improved Communication
AP automation systems include self-service supplier portals where vendors can check the status of payments, upload invoices, and input supplier information. Portals can also collect tax data for VAT, W-8, and W-9s.
This global supplier management solution frees up the need for back-and-forth communication, reducing frustration and saving time for both parties.
Timely Payments
Automating AP ensures invoices are processed and paid on time. This reliability and spend management build trust with suppliers, who can rely on consistent cash flow, reducing financial uncertainties.
Early Payment Discounts
Streamlined supplier relationship management can also lead to early payment discounts. These discounts create cost savings, demonstrate a commitment to supporting suppliers, and strengthen relationships with your supplier base.
Faster Dispute Resolution
When issues or challenges arise, AP automation and vendor management software help track and resolve disputes more efficiently. Quick resolutions help maintain confidence and reduce supplier risk.
Better Data Management
Cloud-based AP automation software provides better functionality for supplier information management. Dashboards provide valuable insights into supplier performance management, KPIs, spend patterns, contract management, payment histories, financial metrics, risk assessments, and more.
This master data can help stakeholders negotiate better terms, stay proactive, facilitate the onboarding process, strengthen the supply chain, and make more informed decisions.
Enhanced Collaboration
Automation will streamline and improve the entire financial lifecycle, from procure to pay. This process will enhance overall collaboration, strengthen partnerships, and facilitate smarter sourcing.
What are the benefits of self-service supplier management?
Self-service supplier management offers myriad benefits that enhance accuracy, improve relationships, and streamline operations. Here are some of the key advantages:
Precise Data Accuracy
When new suppliers manage their own onboarding process, the likelihood of data entry mistakes decreases. Suppliers are vested in ensuring their data and all information are accurate.
Real-Time Access from Anywhere
Vendors can access a self-service portal at any time, from anywhere. They can check on invoice status, payments, and orders in one place.
Better Supplier Relationships
Companies can build stronger, more collaborative relationships by providing suppliers with tools and templates to manage their own data.
Vendors will always appreciate the transparency, quality management, and attention to detail. Their autonomy will lead to increased trust and satisfaction.
Improved Reporting and Analytics
Self-service supplier portals often come with built-in tools for reporting and analytics.
These solutions provide valuable insights into supplier scorecards, transaction histories, and spend patterns, helping companies make informed decisions, increase sustainability, and optimize their supply chain.
Greater Compliance and Security
A self-service portal and supplier management system often include features that ensure compliance with industry standards and regulations.
Additionally, these finance modules provide secure environments for suppliers to submit sensitive information, reducing the risk of data breaches.
Additional Benefits
- Increased efficiency and less workload
- Improved communication and collaboration
- Faster dispute resolutions
- Significant cost and labor savings
- Easily scale to accommodate more suppliers
How does Tipalti sync supplier data with the ERP and accounting system?
Tipalti offers innovative integration capabilities to sync supplier data with ERP (Enterprise Resource Planning) and accounting platforms.
Here’s how:
- APIs: The system uses APIs to enable seamless data exchange with ERP/accounting systems.
- Pre-built connectors: Tipalti offers pre-built integrations with like NetSuite, QuickBooks, Xero, Microsoft Dynamics ERPs, Acumatica, and more.
- Custom integrations: For companies with unique requirements, it supports custom integrations.
- Real-time sync: Real-time synchronization capabilities ensure both systems are always accurate.
Tipalti syncs supplier data with ERP and accounting systems through robust integrations. The system ensures accurate, up-to-date, and compliant data across all platforms.
What benefits does self-service supplier onboarding bring to your AP automation process?
Self-service supplier onboarding offers advantages that enhance the AP automation process. Self-service onboarding optimizes operations, improves accuracy, and fosters better supplier relationships.
Here are some key benefits:
Faster Onboarding
Self-onboarding accelerates the process. Vendors can complete their profiles, upload necessary documents, and submit details at their convenience.
Real-Time Updates
Suppliers can easily update their data in real time through the self-service portal. This process guarantees that any changes, like banking details or pricing updates, are immediately reflected in the system, reducing the chances of payment delays or errors.
Stronger Compliance
Self-service supplier onboarding platforms often include built-in compliance checks. This form of automation ensures suppliers provide all required information, like tax ID numbers, certifications, and banking details.
These self-service portals help to maintain compliance with regulatory requirements and reduce the risk of fines or legal issues.
Healthier Supplier Relationships
Empowering suppliers to drive their own onboarding experience demonstrates a commitment to transparency and efficiency.
Self-service onboarding improves satisfaction and fosters stronger relationships, as suppliers appreciate the autonomy and convenience of self-service options.
Additional Benefits
- Improved data accuracy and reduced risks
- Increased efficiency and strategic planning
- Fewer administrative costs and less data entry
- Streamlined communication with direct interactions
How many languages does Tipalti Supplier Hub support?
The Tipalti Supplier Hub supports over 27 languages.
This extensive multilingual support facilitates global supplier communication in their preferred language, enhancing the user experience, ensuring accurate data entry, and streamlining communication.
Multi-lingual support is particularly beneficial for companies that operate internationally and work with suppliers from various regions.
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