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Payers are required to track payments with adequate bookkeeping during the year to later prepare information returns 1099-NEC and 1099-MISC. They should get W-9 forms from U.S. business service providers and Form W-8BEN certifications or other required forms from foreigners that are exempt from a 1099 form.

The purpose of a W-8ECI form is to allow an eligible foreign person to get an exemption from tax withholding on income effectively connected with conducting a trade or business in the United States. A foreign person submitting Form W-8ECI to a withholding agent (not the IRS) must file an annual U.S. income tax return to report income connected with a U.S. trade or business.

As the payer of specific types of trade or business-related miscellaneous income for recipients and provider of other information, use the revised Form 1099-MISC information return, starting with tax year 2020 payments. The IRS Form 1099-MISC changes result from the use of a separate IRS Form 1099-NEC to report $600+ of nonemployee compensation (NEC) paid

Form W9 is an Internal Revenue Service form for vendors to fill out and provide to the trades or businesses that pay them. Companies later fill out IRS information returns, Form 1099-MISC and 1099-NEC with amounts of $600 or more that they pay certain types of suppliers during a calendar year, a FATCA reporting checkbox,

The Internal Revenue Service requires W-8BEN because foreign individuals are normally subject to a 30% tax withholding, but they may qualify for a reduced rate of taxation. W-8BEN helps to establish this eligibility, although other factors also play a role, such as type of income.

IRS Form 1042-S is always a required document for reporting money paid to foreign persons (or those who are presumed to be foreign) by a U.S.-based business or institution.