ERP Implementation Cost Calculator

Enterprise Resource Planning (ERP) systems are indispensable solutions that streamline operations, enhance efficiency, and facilitate data-driven decision-making. However, one challenge that looms during the ERP implementation process is the total cost.

Various factors feed into calculating a bottom line, including software, hardware, consulting, staff, training, and maintenance costs. So, how do you know the actual cost of ERP implementation?

One way is by using an ERP Implementation Cost Calculator. This tool is designed to help accounting departments estimate the total cost of implementing an ERP system and bring transparency to the landscape of ERP adoption.

Calculate Your ERP Implementation Cost

ERP Implementation Cost:


Understanding the ERP Implementation Cost Calculator

Implementing an ERP system is a transformative undertaking that helps an organization improve efficiency, streamline processes, and enhance decision-making capabilities. However, one of the most significant hurdles in this upgrade is cost. The total cost of ownership (TCO) for an ERP SaaS includes a variety of factors like:

  • License fee
  • Number of users
  • Project costs
  • Maintenance fees
  • Training costs

An ERP implementation cost calculator considers all these costs so everyone, from a small business to a large enterprise, can have a more accurate feel for what an ERP integration will cost. This helps give a company a clearer picture of the financial commitment involved in purchasing an ERP system beyond just the software license.

The Formula and Example for ERP Implementation Cost

The calculator uses the following formula to estimate the total cost of ERP implementation: The formula to calculate ERP Implementation Cost is:

ERP Implementation Cost = Software Cost + Hardware Cost + Consulting Fees + Internal Staff Costs + Training Costs + Maintenance Costs

For example, if the software cost is $10,000, hardware cost is $5,000, consulting fees are $3,000, internal staff costs are $2,000, training costs are $1,000, and maintenance costs are $500, the total ERP implementation cost would be:

ERP Implementation Cost = $10,000 + $5,000 + $3,000 + $2,000 + $1,000 + $500 = $21,500


Software CostHardware CostConsulting FeesInternal Staff CostsTraining CostsMaintenance CostsTotal ERP Implementation Cost

Components of an ERP Implementation

So, how does AP automation software integrate with an ERP System? The following are a few standard components of an ERP project:

  • Software Implementation: Understand licensing and explore ERP software and pricing models that align with your business needs.
  • Customization and Integration: Tailor the ERP system to your business processes, anticipating costs for things like data migration, customizations, and integrations with other systems.
  • Training and Change Management: Prepare workflows for ERP adoption, factoring in training on dashboards, apps, add-ons, and anything else related to the ERP solution.
  • Hardware and Infrastructure: Evaluate the hardware requirements for hosting your ERP system. Determine whether on-premise or a cloud ERP is the most cost-effective for your solution.
  • Maintenance and Ongoing Support: Anticipate post-implementation costs associated with maintenance, updates, and supported services. ERP ROI will include the expenses for keeping the system up and running.

Frequently Asked Questions

What is ERP implementation?

ERP implementation refers to the process of deploying an ERP system within an organization to streamline functions and integrate various business processes like procurement, AP, manufacturing, and supply chain management.

Enterprise Resource Planning (ERP) implementation refers to the process of deploying an ERP system within an organization to streamline and integrate various business processes and functions. An ERP system is a comprehensive software solution that facilitates the flow of information and assists in managing core business processes such as finance, human resources, supply chain, manufacturing, procurement, and more.

Tipalti is a provider that integrates with almost every ERP, including Oracle NetSuite, Intacct, QuickBooks, Sage, Xero, Microsoft Solutions, and many others. The implementation is not as intensive as ERP implementation, but offers all the same benefits and a similar return on investment.

What are the steps for implementing a new ERP system?

  1. Selecting which ERP system is right for your business.
  2. Project planning that includes developing a detailed strategy.
  3. Customize and configure the system to meet specific needs.
  4. Migrate any old data to the new ERP system.
  5. Train employees across various departments on the functionalities of the new ERP.
  6. Continuous testing to identify and rectify any issues or system bugs.
  7. A pilot test with implementation in specific areas, i.e., pre-launch.
  8. Company-wide deployment of the ERP system for daily operations.
  9. Post-implementation support, ongoing ERP vendor updates, and continuous maintenance.

How long does ERP implementation take?

The duration of an ERP implementation can vary significantly based on factors like the size and complexity of a business, the scope of the ERP system, and the level of customization required. Here are some approximate estimates:

  • Small to Mid-Sized Businesses: 3-6 months
  • Medium to Large Businesses: 6-12 months
  • Global Enterprise: 12+ months

The number of ERP modules being implemented can also impact the timeline. Customization, the complexity of the migrating data, upfront costs, change management, and project collaboration are also factors that will affect the timeframe of an ERP implementation.

What costs are included in the ERP implementation cost?

The ERP implementation cost includes software costs, hardware costs, consulting fees, internal staff costs, training costs, and maintenance costs. You can also utilize an ROI calculator once the system is installed to better understand its value.

How accurate is the ERP Implementation Cost Calculator?

Our calculator provides an estimate based on the inputs you provide. However, actual costs may vary depending on factors like the complexity of the project, the specific software and hardware used, and the level of training required.

Can I reduce the cost of ERP implementation?

Yes, several ways exist to potentially reduce the cost of ERP implementation. These include choosing open-source software, using in-house staff for implementation, and investing in training to reduce reliance on external consultants.

How often should I calculate the ERP implementation cost?

It’s a good idea to calculate the ERP implementation cost at the project’s planning stage, and then regularly throughout the implementation process to ensure you’re staying on budget.